Purdue ID Card Office Home of BoilerExpress

Getting My Purdue ID Card

In order to get your Purdue ID card, you must be able to provide your Purdue University identification (PUID) number or your Purdue email address and a valid government-issued photo ID. Once your information is in order, it takes just a few minutes to get your Purdue ID card. This process can be made even faster if you submit a photo online.

These guidelines apply to most interested parties, but certain parties may need different or additional documentation. Please see below for details.

Please note that ID card information is processed on a daily basis and our office requires one day to receive information after it is originally submitted to the Purdue system. Our office is unable to produce ID cards before they are in our system. Furthermore, any informational or processing errors — such as an incorrect spelling, PUID number or card type — must be corrected within the source system.

Do NOT puncture your Purdue ID card. It is a smart card that contains a sensitive chip, so a puncture may cause the card to deactivate. This is one of several ID card rules that must be followed by all cardholders.

Getting My PUID Number

You can obtain your PUID number by contacting your business office or department, or by logging onto Employee Self Service (ESS), clicking on the Personal Information button and then clicking on Additional Personal Data.

Specific Instructions

Everyone interested in obtaining a Purdue ID card should go to the Purdue ID Card Office, which is located in Room 14 on the ground floor of Hovde Hall. Business hours are 8 a.m.-5 p.m., Monday through Friday.

As long as you have the proper documentation and you are correctly listed in the Purdue system, your picture will be taken and your ID card will be created.

Some groups of people seeking Purdue ID cards have additional, specific instructions to follow. Please see below. Also see below for clarification of the University’s staff classification system and temporary staff instructions. 

NOTE: If you need assistance determining which category you belong in, see Audience Definitions below.

Adjunct Faculty

  • Have a government-issued ID such as driver’s license, state-issued ID, military ID or passport.
  • Know or have documentation for either your PUID number or Purdue email address.
  • You must be correctly listed in the system.
  • Your picture will be taken.

See Audience Definitions for more information on who qualifies as adjunct faculty.

Advisors

  • Have a government-issued ID such as driver’s license, state-issued ID, military ID or passport.
  • Know either your PUID number or Purdue email address.
  • Have a letter from your department showing University Religious Leader (URL) status.
  • You must be correctly listed in the system.
  • Your picture will be taken.

See Audience Definitions for more information on who qualifies as advisors.

Affiliate Staff 

  • Have a government-issued ID such as driver’s license, state-issued ID, military ID or passport.
  • Know either your PUID number or Purdue email address.
  • You must be correctly listed in the system.
  • Your picture will be taken.

See Audience Definitions for more information on who qualifies as affiliate staff.

Associate Faculty 

  • Have a government-issued ID such as driver’s license, state-issued ID, military ID or passport.
  • Know either your PUID number or Purdue email address.
  • You must be correctly listed in the system.
  • Your picture will be taken. 

See Audience Definitions for more information on who qualifies as associate faculty. 

Domestic Visiting Scholars

  • Have an appointment letter on departmental letterhead signed by the department head, the dean and the Executive Vice President for Academic Affairs (or their designee) that states the term of the scholar's stay at Purdue.
  • Have a government-issued photo ID, such as a driver´s license or passport.

See Audience Definitions for more information on who qualifies as domestic visiting scholars.

Emerita/Emeritus Faculty

  • Have a government-issued ID such as driver’s license, state-issued ID, military ID or passport.
  • Know either your PUID number or Purdue email address.
  • Have a letter showing your emerita/emeritus status with the University.
  • Surrender your old ID for the new emerita/emeritus ID.
  • You must be correctly listed in the system.
  • Your picture will be taken.

See Audience Definitions for more information on who qualifies as emerita/emeritus faculty.

Graduate Students 

  • Students must be enrolled for classes in order to get a card.

See Audience Definitions for more information on who qualifies as graduate students.

International Visiting Scholars 

  • Complete a SEVIS form from the Office of International Students and Scholars, which is located in Room 136 of Schleman Hall.
  • Provide a Certificate of Eligibility for Exchange Visitor Status (also known as a J-1 or DS-2019).
  • Have a current passport.

See Audience Definitions for more information on who qualifies as international visiting scholars.

Retirees (Official)

These instructions should also be used by the qualifying surviving spouse and/or surviving children of official retirees.

  • Have government-issued ID such as driver license, state-issued ID, military ID or passport.
  • Know either your PUID number or Purdue email address.
  • Have official retiree letter from Human Resources.
  • Surrender your old ID for the new retiree ID.
  • You must be correctly listed in the system.
  • Your picture will be taken. 

See Audience Definitions for more information on who qualifies as official retirees and qualifying surviving Spouse/surviving children.

Undergraduate Students

  • The Purdue ID Card will be available for pickup at check-in on your Summer Transition, Advising and Registration (STAR) date if you have already successfully submitted a photo online.
  • International students must have a completed SEVIS form from the Office of International Students and Scholars, which is located in Room 136 of Schleman Hall, before they will be issued a card.

See Audience Definitions for more information on who qualifies as undergraduate students.

Audience Definitions

Adjunct Faculty

An adjunct faculty member is an individual:

  • Who is appointed to an academic rank upon recommendation of the appropriate authority (dean or the director or head of school, division, department, office or regional campus chancellor) and upon approval by the president of the university or his designee.
  • Who is not on the payroll of the University but who is paid directly by an outside agency, including, among others, the federal government, state of Indiana, other educational institutions or other organizations.
  • Who is assigned teaching responsibilities or participates in a joint or cooperative project with Purdue University.

Advisors

Advisors must be either full-time faculty or administrative/professional staff at Purdue University or otherwise approved by the Student Activities and Organizations Office. Individuals classified as graduate student staff are not eligible to be advisors to student organizations.

All advisors must read and sign the Advisor Agreement Form (PDF).

Affiliate Staff 

An affiliate staff appointee is an individual who does not qualify for appointment as an adjunct faculty member or associate staff member but who does provide some ancillary service to the University without direct compensation. Examples of individuals who may be granted an affiliate appointment include:

  • Administrative officers of IUPUI and similar individuals at other Indiana University campuses offering Purdue University programs under the guest-host or statewide technology agreements.
  • Cooperative education coordinators in business, education, government or industry who provide direction for students while employed under cooperative programs.
  • Pharmacists who provide learning opportunities to pharmacy students at various hospitals and/or pharmacies.

Associate Faculty

An associate faculty member is an individual:

  • Who is appointed to an academic rank upon recommendation of the appropriate authority (the dean, director or head of school, division, department, office or regional campus chancellor) and upon approval by the president of the university or his designee.
  • Who is not on the payroll of the University but who is paid directly by an outside agency, including, among others, the federal government, state of Indiana, other educational institutions or other organizations.
  • Who is assigned teaching responsibilities or participates in a joint or cooperative project with Purdue University.

Organizations with faculty members who will receive or be eligible to receive associate faculty appointments currently include:

  • Aerospace Studies
  • Federal or state employees working on joint or cooperative projects
  • IUPUI faculty members
  • Military Science
  • Naval Science
  • Professional staff members of the Indianapolis Center for Advanced Research

Emerita/Emeritus Faculty

The emerita/emeritus title is intended to honor those who have produced significant contributions to Purdue University through teaching, research or engagement. Emerita/emeritus rank may be conferred upon faculty members holding professorial rank at the time of their retirement. The retirees must have had a period of 10 years of continuous full-time service at Purdue University immediately preceding their retirement.

Retiree (Official)

An official retiree is a faculty or staff member who meets the following qualifications:

  • Age 55 or older.
  • Employed by Purdue University in a benefits-eligible position for a total of 10 or more years over the course of the individual's employment history. Approved leaves, including sabbatical and faculty exchange leaves, are counted as years of service. The required year of service following sabbatical must be completed.

OR

  • Employed by Purdue University in a benefits-eligible position
  • Received income replacement benefits under the University's long-term disability program (LTD) until the age limit at which LTD benefits ended.
  • Was continuously employed with the University for five years or more prior to qualifying for LTD.

Qualifying Surviving Spouse, Qualifying Surviving Children

Those who qualify are the surviving spouse and surviving children of a person who:

  • Was an official retiree of the University.

OR 

  • Was a Purdue employee at the time of his or her death and was continuously employed by the University in a benefits-eligible position for five or more years immediately prior to death.

Additionally, to be considered qualifying under this policy, surviving spouses and children must meet the eligibility requirements for benefits under University policy. Refer to the Related Documents, Forms and Tools section of this policy for links to these eligibility requirements.