Income / Expense Codes

Income Code Account NameDescription 
205Awards – Prize MoneyCompetitive team winnings
213Change Fund (Return)            Change fund monies deposited back to account
212Check Advance (Return)               Check advance funds not spent deposited/receipt returned
216Commission Income            Skip-a-meals, store commission sales, fund raising (ex. Yankee Candle sales profit)
224Donation – General                Donation
225Donation – Scholarship           Donation specific for scholaship use
230Equipment Sales        Selling of student organization equipment (equipment tracking)
272Event Income Registration, entry fees, ticket sales, banquet sales, trip/travel – income collected on behalf of event
233Food and Drink Sales          Taxable item – food sales
234Food Sales – Uncooked     Non-taxable food sales
246Late or Penalty Fee             Organization receiving a fee from other org (Greek Council fees) or from Nationals
245Local Dues           Local Dues for org collected
248Merchandise Sales – Profit                Clothing, merchandise, jewelry, books, paddle, etc.
202Merchandise Sales – No Profit       Merchandise sales for cost only – no profit made
251National /Regional Dues        Funds received from members to pay National or Regions dues
263Refunds             National rebate, insurance recovery damage deposits, e-ecommerce refunds
266Rental Income                 Income received from rental services
203Sponsorship          Sponsorships/Advertising/Career Fairs – sponsor receives something in return
273Store/Lounge Income       Student organization stores income
281Work Project Income             Income made from working events such as Levy, Landmark, etc.
Expense Code NameDescription
690Airline Expense        Flights
602Annual Dues    Annual dues paid from organization
603Audio-Visual Expense         Audio-visual expenses
697Awards/Prizes – Non-Purdue Student Employee            Must have approved APF. Monetary award or prize for event activity. Gift not allowed. Check payout.
613Change Fund – Expense            To have cash on-hand for specific event-must be redeposited at end of event
612Check Advance – Expense            Payment by check to vendor in advance – receipt and any funds not spent must be returned ($50 minimum)
617Computer Equipment              Laptops, iPads, monitors, software, etc.
620Computer Supplies            Cables, mice, batteries, computer bags, etc.
624Donation-General             Charity donation
626Dues Refund Expense          E-commerce- use if dues refunded
629Equipment $4999 or Less      Furniture, tools, sports and game equipment, uniforms (when kept by organization)
628Equipment $5000 or moreCapital equipment
672Event ExpensesRegistration and entry fees (not travel related), decorations, swag, other event related expenses
631Fine or Penalty FeeClub assessed a fine or late fee
633Food and Drink Expense       Food and drink expenses
635Gift Expense           Purchasing gifts for speakers, senior gifts, etc. Must be less than $100
646Lodging Expense              Hotels, motels, airbnb, etc.
648Merchandise Expense          Clothing, jewelry, literature, paddles, books, buttons, etc.
651National Dues Expense        Pay national dues
656Physical Facilties Services  Work order expense
659Postage Expense              Fedex, UPS, USPS purchases, shipping/handling 
660Printing And Copy Expense    Printing and copy expenses
663Refunds                      E-commerce refunds, previously collected funds being refunded, damage deposit returns
693Rental Expense         Facility rental, equipment rental, etc.
667Repair/Maintenance of Equip  Repairs and/or maintenance
685Service Contract PaymentService contract SSN/Fed #
673Stores/Lounge Expense        Organizations with student lounges- inventory expenses
674Subscription Expense         Web applications fees-Wix, Google, Square, etc.
654SuppliesConsumables, general supplies, photo, grand prix, hardware, office supplies, nametags, build supplies, car supplies
605Tangible Awards/Prizes equal or less than $100Awards, prizes, trophies for Purdue students, non-students, employees (ex: Awards Unlimited)
657Tangible Awards/Prizes > $100Purdue student, non-student, non-employee prizes or awards
664Travel Registration ExpenseTravel registration/conference fees
678Trip/Travel Expense          All travel expenses (except lodging, travel registration and flights) -fuel, parking, rental cars
679Utility Expense              Utility bills