EOBOC Monthly Payroll
All employment decisions should be discussed with the department business manager.
Helpful Tools When Hiring a Monthly Employee
- Policies and Procedures provided by Provost
- Routing for Actions Requiring Provost Prior Approval (Updated September 2022)
- Offer Letter Templates (All Faculty Types Plus Lecturers and Post Doctoral)
- New @ Purdue (Employee Onboarding)
- Timekeeping, Pay and Time Off
- Employee Handbook
- Calendars
Leaves – Most commonly used leave policies:
VI.E.1: Family and Medical Leave Act (FMLA)
Leaves are requested in the Employee Launchpad. The Requesting Leaves Quick Refernce Guide provides step by step instructions for requesting leave.
Moving Allowance
A moving allowance is a lump-sum, taxable payment to an employee.
Policy on Moving Allowances for Faculty and Administrative/Professional Staff
If the employee’s start date is less than 30 days away (regardless of whether or not the person has been set up in payroll):
*ADPAY form (prepared by Payroll in the Operations Center)
*Attach approved offer letter
IMPORTANT NOTE: Please remember a moving allowance is not allowed to be paid off-cycle. If a more immediate payment is needed than regular payroll processing would provide, you can process the allowance on a DIV. However, please only do this when absolutely necessary.
If the employee’s start date is more than 30 days in the future:
*Complete moving allowance DIV (prepared by Operations Center Procurement team)
*Attach approved offer letter
Refer new employees to the Purchasing website for moving quotes from various moving companies.
Prospective Employee Travel Processes and Forms
Prospective Employees visiting campus to interview for a position may be reimbursed for some of the trip’s associated expenses. Prior approval to reimburse these expenses is obtained by processing a Form 17C, Request for Approval for Reimbursement of Expenses for Prospective Employee Interview Trips. Information about form completion as well as the actual form in a downloadable format can be found on the Human Resources Prospective Employees page.
Summer Payroll
After discussion with the departmental business manager, Academic-year staff will be asked to complete a summer pay calendar by marking the days they will be working and return it to the operations center in a timely manner. The Summer Calendar can be found on the Human Resources Summer Payroll page under Resources (left side of page).