Advertising Website Instructions
Any fair to good condition of equipment must be advertised on the Billboard advertising website prior to submitting the required Property Accounting Electronic Form – Send To WL Warehouse. After a staff member submits an ad, they will receive an email back saying it was submitted. Property Accounting, will also receive an email. If there is any capital depreciating asset(s) Property Accounting will forward the request along with a list showing the asset and funding source(s) to the Business Manager requesting approval to post the advertisement. Once Property Accounting has the approval the ad will be posted to the website for 14 days. All non-asset and non-depreciating asset submitted advertisements will be approved without approval from the Business Manager. Another email will be sent to the requester with the Advertisement ID # saying it was posted; this is the support document for the advertisement which is required if the items goes to Purdue Salvage. After 14 days the advertisement will automatically disappear from the website. If you sell/transfer the item to another department you can send a change request to delete the ad sooner than the 14 days.
If a department sells/transfer a capital asset to another department submit a Property Accounting Electronic Form – Transfer Ownership. Within the electronic form you will find an “any money exchanged” box for any internal sales from department to department. Once you check the box a jv like entry will pop up for your use. After you submit the form it will route for approvals and Property Accounting staff will process entries as needed.
After the 14 days any item(s) that haven’t been transferred/sold to another department on campus, will need a Property Accounting Electronic Form – Send to WL Warehouse submitted. The Advertisement ID # listed on your approved email must be referenced on the form for processing.
How to submit an ad:
- Click on Billboard Advertising
- Click on “Enter an Item to Sell”
- Fill in fields
- Attach an image
- Click “Submit Item”
If you have any problems or questions please contact Property Accounting at firstname.lastname@example.org.
For more details on how to submit a Property Accounting Electronic Form refer to our QRC.