Faculty Offer Letter Templates and Related Materials

For formal job offers to new faculty of all levels, as well as lecturers, and postdocs, the offer letter and contract (form 19) will now be replaced with a single, detailed offer letter that will act as the contract

Here you will find template offer letters for all categories of faculty, lecturers, and postdocs, as well as a process grid outlining the steps in the approval process for the letter contracts.

Because these letters now serve as contracts, some language must be used verbatim as provided; these parts of the text are highlighted in yellow in the templates.   Black and red text indicates suggested template language. Red identifies special situations/or alternative solutions to a decision point.  Black should address the majority of “standard” offers.  Sections that are irrelevant to a particular offer – i.e., FY language for an AY appointment – can be deleted. Please use only these templates for your offer letters going forward.

Feel free to contact Lisa Mauer, Associate Vice Provost for Faculty Affairs at  mauer@purdue.edu or Michelle Jansen,  HR Director at  mjansen@purdue.edu with any questions. 

Letter templates for visiting scholars, visiting student interns, and visitors holding B visas are maintained by ISS at this website. Contact Amanda Thompson thomp557@purdue.edu, Director of International Scholar Services, with any questions.

Faculty Offer Letter Checklist and Supplemental Materials (updated January 2024)

Templates For Faculty Offer Letters (updated July 1 , 2023)

Templates For Lecturer and PostDoc Offer Letters (Route through Success Factors)

Forms For Extension And Reappointment

Search Waivers and EVPR Request for Research Faculty Position

Offer Letter and Contract Requirements for Signature Delegation

  • Updated document coming soon

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