Offer Letter Templates
For formal job offers to new faculty of all levels, as well as lecturers, and postdocs, the offer letter and contract (form 19) will now be replaced with a single, detailed offer letter that will act as the contract.
Here you will find template offer letters for all categories of faculty, lecturers, and postdocs, as well as a process grid outlining the steps in the approval process for the letter contracts.
Because these letters now serve as contracts, some language must be used verbatim as provided; these parts of the text are highlighted in yellow in the templates. Black and red text indicates suggested template language. Red identifies special situations/or alternative solutions to a decision point. Black should address the majority of “standard” offers. Sections that are irrelevant to a particular offer – i.e., FY language for an AY appointment – can be deleted. Please use only these templates for your offer letters going forward.
Feel free to contact Lisa Mauer (mauerl@purdue.edu), Amy Boyle ( aeboyle@purdue.edu), or your Director of Financial Affairs with any questions.
Letter templates for visiting scholars, visiting student interns, and visitors holding B visas are maintained by ISS at this website. Contact Amanda Thompson thomp557@purdue.edu, Director of International Scholar Services, with any questions.
Faculty Offer Letter Checklist and Supplemental Materials (updated March 28, 2023)
- Faculty Offer Letter Checklist (updated March 28, 2023)
- Supplemental Materials for Faculty Offer Letters (January 17, 2023)
- Immigration Sponsorship for International Faculty
Templates For Faculty Offer Letters (updated July 1 , 2023)
- Faculty Tenure-Track Offer Letter (no immigration status)
- Faculty Offer Letter with Tenure (no immigration status)
- Clinical Faculty Offer Letter
- Visiting Faculty Offer Letter
- Research Faculty Offer Letter
- Adjunct Faculty Offer Letter
- Affiliate Faculty Offer Letter
- Faculty Offer Letter with significant change to terms and conditions
- Conditional Tenure Guidelines
- International Faculty Offer Letter Tenure-Track or with Tenure
- Faculty Offer Letter with Tenure External Department Head (no immigration status)
- Faculty Offer Letter Internal Department Head
Templates For Lecturer and PostDoc Offer Letters (Route through Success Factors)
Forms For Extension And Reappointment
Search Waivers and EVPR Request for Research Faculty Position
- Request for Search Waiver for Tenure Track/ Clinical Faculty & Lecturers Form
- Research Faculty Request for Position and Search Waiver Forms
