Inquiry into the Property Accounting System

The Property Accounting system contains records of capital equipment, owned, or held for use, by Purdue University. The system is updated daily as new capital equipment is acquired, moved or disposed of. Records of capital equipment are retained in the system even after disposal. If the capital level ($) is raised, all records of equipment that fall below the capital threshold are removed from the system.

On July 1 of 2026, the capital equipment threshold was raised to $10,000; all records with an acquisition cost of less than $10,000 were removed from the system.

Departments have access to run Asset reports using Cognos by navigating to the following path Team Content>Standard Content>Assets>Asset Summary. The system allows you to run queries based on inventory number, funding source, manufacturer, model number, and serial number, making it quite flexible for your reporting needs. Below are details on fields you might see on the list of equipment that we send you based on your selected criteria.

If you find yourself unable to create the specific report you require, please feel free to reach out to Property Accounting propacct@purdue.edu stating exactly what you need to see.

A standard SAP t-code for asset reporting that is not available to departments; however, the Property Department staff can run queries on assets and we are happy to assist you.

Examples of requests that we receive

  • Complete list of capital assets owned by department’s cost center.
  • A particular type of equipment example – description of item, model or manufacturer
  • All capital assets for a professor or a particular contact staff member
  • All capital assets at a particular location
  • List of capital assets your department purchased for the past fiscal year

Property Accounting forms are now electronic – (Formerly University paper forms – Form ECS – Equipment Change in Status, Form POC – Property Off Campus, and Form CAF- Change in Asset Funding.) QRC

Sign in OnePurdue Portal 

Click on “Finance Launchpad”

Click on “Property Accounting”

  • Transfer Ownership – Capital assets that transferred from one department to another.
  • Cannibalize – To take a part and reuse parts of capital equipment. 
  • Change in Location – Change the physical location of capital equipment. 
  • Donation – Request for donation to a non-profit outside entity. 
  • Inventory Reconciliation – Respond to your department’s physical inventory reconciliation. 
  • Property Off Campus – Request to use Capital equipment off campus for University use. 
  • Other – To report capital assets being traded in, Surplus to PFW, and other capital asset needs. 
  • Send to WL Warehouse – Equipment or any other excess items to be sent to the warehouse for disposal or sale. 
  • Stolen – Report all thefts to the Purdue Police first and then complete this for any capital assets that were stolen. 
  • Transfer out of Purdue – Transfer equipment to an outside entity with a transfer agreement.