Resources
Purdue Resources
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Purdue Travel Quick Reference Guide – List of expenses that indicates if each one is reimbursable or non-reimbursable
- Flight Fare Classes and Add Ons - A table that list airfare category with information on seat assignment and baggage allowances.
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Travel Matrix – A table that runs through the booking and expense reporting process for travelers
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Expense Report Centralization Overview Video – Recorded information session that provides an overview of the expense report centralization process
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Travel Frequently Asked Questions – Questions and answers broken down the following categories: Travel Arrangements, Travel Card Use, Expenses and Reimbursement and Purdue Travel
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Purdue Visa Travel Card – Card manual, training, temporary increase limits and common decline codes
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Purdue Employee Discounts – Employees may activate their account to view and use discounts
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International Travel Field Guide – General guidance from Purdue Risk Management for traveling and pursuing opportunities internationally
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International Travel and Evacuation Insurance – Details on the medical/evacuation insurance coverage purchased for international travelers traveling on University business
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CCRA – Use this resource by those traveling internationally and need to contact Anthony Travel after hours for support
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Delegation Mass Upload (Excel) – Utilize this spreadsheet to identify multiple delegation changes required and forward to Purduetravel@purdue.edu
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Fiscal Year Close Activity - Lists deadlines that functions, including travel, need to be completed to close the fiscal year
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Shuttle and Charter Bus Services – Information about shuttle and charter bus transportation for groups
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Certificated Air Carriers List – Employees are required to use one of the listed air carriers if the trip is federally funded under the Fly America Act.
- Foreign Per Diem Rates by Location – Use this tool to search the foreign per diem rates by location.
Expense Report Naming Standards
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Format the name of a travel expense report using the following guide and examples below:
Dept/First initial. Last Name/Destination/Conference Name or Business Reason/First Date of Travel
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Procurement/P.Pete/Chicago/BigTenConf/042719
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Procurement/P.Pete/Miami/ManagmentTraining/060619
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Day of Departure
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Airport Parking – Parking information is provided for Indianapolis and Chicago Midway airports
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Global Flight Tracker – Flight status, airport delays, airline stats, etc.
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Indianapolis International Airport – Provides information on the Indianapolis International Airport, including the ability to check flight status, security wait times, parking information, passenger pick-up and drop-off and directions
Regulations and Security
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e-Travel Alerts – Up-to-date worldwide travel alerts
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Passport Services – Information for obtaining or renewing a passport
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REAL IDs – Frequently asked questions about REAL ID requirements
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State Dept. Travel Warnings – View travel advisories and levels by destination
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TSA – Traveler information such as acceptable forms of identification, prohibited items, liquids rule, and food or gifts
- TSA updated security procedures in response to COVID-19 - TSA has implemented changes to the security process in response to COVID-19.
Travel Medical Exception Process
Medical exceptions to the one or more travel policies may be requested and require renewal annually. The University employee must identify and get an exception approved prior to travel occurring. Medical exceptions are not retroactive and cannot be applied to travel booked or completed prior to approval.
Approval Process
Department Head should submit the memo with signature to Procurement Services director requesting the exception. The memo should then be sent to the attention of travel administrator in Purdue’s Travel office. The memo should provide:
- Exception being requested
- Reason for the exception
- Verification of need for exception
- Time period of the exception
If the reason is related to a medical condition, a statement from a physician explaining the special needs requirement and a recommendation must be on file with the University.
- The physician's statement must be renewed annually to be concurrent with the time period of the exception memo.
- Make reference in the memo that a physician's statement is on file. DO NOT attach or include the physician’s actual statement or any medical information in the memo.
Travel Tools
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Currency Converter – Exchange rates, travel expense calculator, etc.
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Google Translate – Translate text to and from multiple languages
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World Time Saver – Current time and date of every time zone in the world
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Google Maps – Obtain driving directions or mileage calculations
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Concur Mobile Application (PDF) – A mobile app available which syncs to your Concur account and allows you to capture receipts using your smartphone device
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TripIt – A travel organizing mobile application that creates a master itinerary for your trip allowing you to access your travel plans, anytime, on any device
Safety Tips
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Travel Advisories – Check the Travel Advisories for an intended destination
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Traveler's Health – CDC's travel health guide
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Passenger Safety Tips – FAA's tips for aircraft passengers
Note: The links provided here are for informational purposes only. Purdue University does not endorse or take any responsibility for content posted within these sites.