Ground Transportation and Parking

  • Taxi, shuttle, ride share, bus, train or other local conveyances, including reasonable tips, are reimbursable travel expenses.
  • Transportation expenses incurred for the following scenarios are allowable:
    • Between places of business at a temporary business location
    • Between a place of lodging and temporary business location
    • At location of temporary business or lodging
    • Between carrier terminal (airport, train or bus station) and place of business or lodging
    • Between residence and carrier terminal (airport, train or bus station) on the beginning or returning day of travel
  • Airport parking must not exceed the cost of the long-term economy parking. Incurred parking costs that are more than the long-term economy parking rate are at the expense of the traveler. Check parking rates on the airport website prior to traveling.
    • If an airport has multiple economy lots, the lowest cost option should be selected.
    • In the event that the least expensive lot is full, a different economy lot may be used.
  • Other parking expenses that are a reimbursable include lodging parking, parking garages and street parking when related to university business travel.
  • Expenses subject to documentation requirements.