Fiscal Year Close Activity
The following purchasing, travel, accounts payable, tax and master data activities need to be completed by the listed dates to close the fiscal year.
Deadline |
Category |
Activity/Instruction |
---|---|---|
May 31 | Purchasing |
Departments should review outstanding commitments by using the Outstanding PO/Commitment Report in the BI located under Boiler Insight > Standard Content > Procurement. Choose FM or GM when running the report to view all outstanding POs for your financial unit. See Outstanding PO / Commitments Report Boiler Insight QRG (PDF) for instruction. Some information may no longer apply. Follow Receiving in Ariba QRC (DOCX) for canceling PO or reverse receipt instructions. |
May 31 | Purchasing | Deadline for Ariba requisitions > $10,000 must be sent to purchasing agent for approval to be charged on current year funds. Contact the appropriate purchasing agent to determine timing. |
May 31 | Accounts Payable |
Departments should review outstanding parked documents. Refer to the email sent out by cmdt-all@purdue.edu for all parked documents.
|
June 5 | Purchasing | Deadline for Ariba new vendor requests to be submitted using the Docusign New PO Supplier Request Form for approval to be charged on current year funds. |
June 5 | Accounts Payable, Tax, Master Data |
Deadline for New/Change Vendor Forms to be submitted using Docusign.
|
June 12 | Purchasing | Deadline for Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-US supplier or shipping terms field is blank on any line must be to purchasing agent for approval to be charged on current year funds. |
June 19 | Tax | Deadline for ZV60 submission for tax review and approval. |
June 25 | Approvers |
Deadline for ZV60 Fiscal Approvals to be complete.
|
June 26 | Purchasing | Deadline for Ariba requisitions to be charged on current year funds for routing catalog orders (< $10,000). All requisitions need to be fully approved by 5 p.m. EDT June 26, 2020. |
June 26 | Travel | Complete and accurate expense reports must be submitted by the traveler, approved by the fiscal approver and received in the Central Travel Office no later than 5 p.m. EDT June 26, 2020 to ensure the payment of travel reimbursements that need to be recorded in FY20. |