Fiscal Year Close Activity
The following purchasing, travel, accounts payable, tax and master data activities need to be completed by the listed dates to close the fiscal year.
Deadline |
Category |
Activity/Instruction |
---|---|---|
May 27 | Purchasing | Departments should review outstanding commitments by using the Outstanding PO/Commitment Report in the BI located under Boiler Insight > Standard Content > Procurement. Choose FM or GM when running the report to view all outstanding POs for your financial unit. See Outstanding PO / Commitments Report Boiler Insight QRG for instructions. Follow Receiving in Ariba QRG (DOCX) for canceling PO or reverse receipt instructions. |
May 27 | Purchasing | Deadline for Ariba requisitions > $10,000 must be sent to purchasing agent for approval to be charged on current year funds. Contact the appropriate purchasing agent to determine timing. |
May 31 | Accounts Payable | Departments should review outstanding parked documents. Refer to the email sent out by Accounting Services for all parked documents.
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June 1 | Purchasing | Deadline for Ariba new vendor requests to be submitted using the Docusign New PO Supplier Request Form for approval to be charged on current year funds. |
June 1 | Purchasing | Deadline for Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-US supplier or shipping terms field is blank on any line must be to purchasing agent for approval to be charged on current year funds. |
June 10 | Accounts Payable, Tax, Master Data | Deadline for New/Change Vendor Forms to be submitted. |
June 17 | Tax | Deadline for ZV60 submission for tax review and approval. |
June 24 | Approvers | Deadline for ZV60 Fiscal Approvals to be complete.
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June 24 | Purchasing | Deadline for Ariba requisitions to be charged on current year funds for routing catalog orders (< $10,000). All requisitions need to be fully approved by 5 p.m. EDT June 24, 2022. |
June 24 | Travel | Complete and accurate expense reports must be submitted by the traveler, approved by the fiscal approver and received by Purdue Travel, the central travel office, no later than 5 p.m. EDT June 24, 2022 to ensure the payment of travel reimbursements that need to be recorded in FY22. |