Fiscal Year 2023 (FY23) Close Activity

The following purchasing, travel, accounts payable, tax and master data activities need to be completed by 5 p.m. EDT on the dates listed below to close the fiscal year.

Deadline (2023)	Category	Activity/Instruction
May 26	Travel	To allow payment of reimbursement in FY23, Travelers must submit their receipts and any documentation needed for business travel to Purdue Travel Complete and accurate expense reports must be submitted by the traveler, approved by the fiscal approver and received by Purdue Travel
May 26	Purchasing	Departments should review outstanding commitments by using the Outstanding PO/Commitment Report in the BI located under Boiler Insight > Standard Content > Procurement. Choose FM or GM when running the report to view all outstanding POs for your financial unit. See Outstanding PO / Commitments Report for instructions. Follow Receiving in Ariba QRG (DOCX) for canceling PO or reverse receipt instructions.
May 26	Purchasing	Deadline for Ariba requisitions > $10,000 must be sent to Procurement for approval to be charged on current year funds. Contact the appropriate sourcing analyst to determine timing.
May 26	Purchasing	Deadline for Ariba new vendor requests to be submitted using the Docusign New PO Supplier Request Form for approval to be charged on current year funds.
May 31	Accounts Payable	Departments should review outstanding parked documents. Refer to the email sent out by Accounting Services for all parked documents. All parked documents still left in the system from period 1–6 (July - Dec. 2022) will automatically be deleted at the end of May. All others will be deleted at the end of June. If your document is deleted, you will be responsible for rekeying it if it is needed after the new fiscal year.
June 9	Purchasing	Deadline for Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-US supplier or shipping terms field is blank on any line must be to sourcing analyst for approval to be charged on current year funds.
June 9	Accounts Payable, Tax, Master Data	Deadline for New/Change Vendor Forms to be submitted.
June 23	Purchasing	Deadline for Ariba requisitions to be charged on current year funds for routing catalog orders (< $10,000). All requisitions need to be fully approved by 5 p.m. EDT.