Fiscal Year 2025 (FY25) Close Activity
The purchasing, travel, accounts payable, tax and vendor data activities listed below need to be completed by 5 p.m. EDT on the dates listed to close the fiscal year.
Please note that certain actions may need to be taken before the deadlines indicated for graduating students whose departmental appointments are ending.
Inquiries should be directed to the following respective departments:
- Procurement Services, pshelpdesk@purdue.edu
- Travel, purduetravel@purdue.edu
- Accounting Services, accountingservices@purdue.edu
- Tax Department, tax@purdue.edu
- Accounts Payable, ap@purdue.edu
- Vendor Data, vendordata@purdue.edu
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Deadline (2025) |
Category |
Activity/Instruction |
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May 23 |
Procurement |
Departments should review outstanding commitments by using the Outstanding PO/Commitments Report in the BI located under Boiler Insight > Standard Content > Procurement. Choose FM or GM when running the report to view all outstanding POs for your financial unit. Follow Receiving in Ariba QRG (DOCX) for instructions on canceling a PO or reversing a receipt. |
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May 23 |
Procurement |
Ariba requisitions > $10,000 must be sent to the appropriate procurement sourcing analyst for approval to be charged on current year funds. Contact the sourcing analyst to determine timing of completion. |
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May 23 |
Procurement |
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May 30 |
Travel |
To allow payment in FY25 of reimbursement for travel expenses: Complete and accurate Travel Expense Submission Forms, receipts and documentation must be submitted by the traveler. |
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May 30 |
Accounting Services |
Departments should review outstanding parked documents. Refer to the email sent out by Accounting Services for all parked documents.
If your document is deleted, you will be responsible for rekeying it if it is needed after the new fiscal year. |
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May 30 |
Accounts Payable |
New Vendor Registration (NVR) forms must be completed by the vendor and submitted in PaymentWorks to the Vendor Data Team in Accounts Payable. |
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June 6 |
Procurement |
Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-US supplier or shipping terms field is blank on any line must be sent to the sourcing analyst for approval to be charged on current year funds. |
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June 13 |
Tax |
Submit ZV60 for tax review and approval. |
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June 20 |
Travel |
Travelers must submit their travel expense reports in Concur if completed by Purdue Travel on their behalf. |
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June 20 |
Procurement |
Ariba requisitions to be charged on current year funds for routing catalog orders (< $10,000) need to be fully approved. |
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June 20 |
Approvers (Fiscal) |
ZV60 fiscal approvals must be complete.
Carefully review the vendor’s name and remittance address, invoice number, invoice date, baseline date, banking details if applicable, payment method, payment terms and backup documentation. ZV60 that do not require tax review or fiscal approval can continue to keyed through the end of day on June 30. |
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June 24 |
Approvers (Fiscal) |
Fiscal approval of submitted Purdue Travel expense reports must be complete. |