Fiscal Year Close Activity
The following purchasing, travel, accounts payable, tax and master data activities need to be completed by the listed dates to close the fiscal year.
Departments should review outstanding commitments by using the Outstanding PO/Commitment Report in the BI located under Boiler Insight > Standard Content > Procurement. Choose FM or GM when running the report to view all outstanding POs for your financial unit.
See Outstanding PO / Commitments Report Boiler Insight QRG (PDF) for instruction. Some information may no longer apply. Follow Receiving in Ariba QRC (DOCX) for canceling PO or reverse receipt instructions.
|May 31||Purchasing||Deadline for Ariba requisitions > $10,000 must be sent to purchasing agent for approval to be charged on current year funds. Contact the appropriate purchasing agent to determine timing.|
|May 31||Accounts Payable||
Departments should review outstanding parked documents. Refer to the email sent out by email@example.com for all parked documents.
|June 5||Purchasing||Deadline for Ariba new vendor requests to be submitted using the Docusign New PO Supplier Request Form for approval to be charged on current year funds.|
|June 5||Accounts Payable, Tax, Master Data||
Deadline for New/Change Vendor Forms to be submitted using Docusign.
|June 12||Purchasing||Deadline for Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-US supplier or shipping terms field is blank on any line must be to purchasing agent for approval to be charged on current year funds.|
|June 19||Tax||Deadline for ZV60 submission for tax review and approval.|
Deadline for ZV60 Fiscal Approvals to be complete.
|June 26||Purchasing||Deadline for Ariba requisitions to be charged on current year funds for routing catalog orders (< $10,000). All requisitions need to be fully approved by 5 p.m. EDT June 26, 2020.|
|June 26||Travel||Complete and accurate expense reports must be submitted by the traveler, approved by the fiscal approver and received in the Central Travel Office no later than 5 p.m. EDT June 26, 2020 to ensure the payment of travel reimbursements that need to be recorded in FY20.|