Fiscal Year 2024 (FY24) Close Activity

The following purchasing, travel, accounts payable, tax and master data activities need to be completed by 5 p.m. EDT on the dates listed below to close the fiscal year.

Deadline (2024)	Category	Activity/Instruction
May 24	Procurement	Departments should review outstanding commitments by using the Outstanding PO/Commitments Report in the BI located under Boiler Insight > Standard Content > Procurement. Choose FM or GM when running the report to view all outstanding POs for your financial unit. Follow Receiving in Ariba QRG (DOCX) for instructions on canceling a PO or reversing a receipt.
May 24	Procurement	Ariba requisitions > $10,000 must be sent to the appropriate procurement sourcing analyst for approval to be charged on current year funds. Contact the sourcing analyst to determine timing of completion.
May 24	Procurement	Ariba new vendor requests must be submitted using the Docusign New PO Supplier Request Form for approval to be charged on current year funds.
May 31	Travel	To allow payment in FY24 of reimbursement for travel expenses: Complete and accurate Travel Expense Submission Forms, receipts and documentation must be submitted by the traveler.
May 31	Accounting Services	Departments should review outstanding parked documents. Refer to the email sent out by Accounting Services for all parked documents. All parked documents still left in the system from period 1–6 (July-Dec. 2023) will automatically be deleted at the end of May. All others will be deleted at the end of June. If your document is deleted, you will be responsible for rekeying it if it is needed after the new fiscal year.
June 7	Accounts Payable	New/Change Vendor Requests must be submitted
June 7	Procurement	Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-US supplier or shipping terms field is blank on any line must be sent to the sourcing analyst for approval to be charged on current year funds.
June 14	Tax	Submit ZV60 for tax review and approval.
June 17	Travel	Travelers must submit their travel expense reports in Concur if completed by Purdue Travel on their behalf.
June 21	Procurement	Ariba requisitions to be charged on current year funds for routing catalog orders (< $10,000) need to be fully approved.
June 21	Approvers (Fiscal)	ZV60 fiscal approvals must be complete. Approvers need to be prepared to review and expedite approvals. Ensure backup is available in the event an approver is unavailable. Carefully review the vendor’s name and remittance address, invoice number, invoice date, baseline date, banking details if applicable, payment method, payment terms and backup documentation.
June 24	Approvers (Fiscal)	Fiscal approval of submitted Purdue Travel expense reports must be complete.