Documentation
Employees must submit electronic copies of original receipts in Concur. Failure to submit electronic receipts could result in non-reimbursement of expenses.
In order for a business expense to be approved and reimbursed, it must be properly substantiated. Original receipts for all expenditures greater than or equal to $75 are required. Receipts for expenditures less than $75 should not be submitted, except as noted in the below chart. If sponsor requirements are more restrictive, the more restrictive receipt requirement will take precedence. If a required receipt has been lost, a Certification for Missing Receipt form (PDF) must be submitted.
Service |
Required Documentation |
Air transportation | Airline detail itinerary and/or e-receipt |
Conference or Training |
Itemized receipt indicating the conference registration amount and any items included in the fee |
Hospitality Expenses |
Detail documentation is required for any dollar amount |
Hotel |
An itemized receipt is always required |
Third-Party Paid/No-Cost Trip | Provide documentation stating how the travel expenses will be covered |
Vehicle Rental | Receipt is only needed when amount is $75 and greater |
Ground Transportation | Only required if exceeds $75 receipt requirement or personal travel is involved |
- Regulations
- ADA Accommodations
- Airfare
- Bowl Travel
- Business Leaves Extending 22 Days
- Business Travel with Personal Time Included
- Cash Advances
- Compliance
- Cost Comparison Requirements
- Documentation
- Drive vs. Fly
- Employee and Approving Manager Responsibility
- General Information
- Ground Transportation and Parking
- Insurance
- International Travel
- Lodging
- Meals
- Missing/Lost Receipts
- Moving Allowances
- No-Cost Travel
- Other Allowable Expenses
- Personal Car Usage
- Privately Owned, Leased or Chartered Aircraft
- Reimbursement
- Rental Car
- Travel on Sponsored Program Funds (Fund – 46010000)
- University Vehicle
- Remote Work Reimbursement