Rental Car

• The University established negotiated rates with preferred vendors that must be utilized when possible.
• Employees must request a standard/mid-size car when renting a vehicle for business travel.
• • Any class/size upgrades are not allowable and require prior approval.
• Vehicle rental reimbursement is limited to the amount directly related to University business. If the traveler opts for a weekly rate because the total cost is less than the total daily rate for the number of business days, the weekly rate amount will be reimbursed.
• Insurance
  • Purdue is self-insured for damage exposure on vehicles used by staff traveling on domestic University business. Therefore, the Loss Damage Waiver (LDW) and Collision Damage Waiver (CDW) offered by the rental company should not be purchased as they will not be reimbursed.
  • Do not take insurance if renting a car for business use in the United States as this is already included in the rental cost through National Car Rental and Enterprise Rent-A-Car.
  • For international travel rentals, full insurance coverage is required. This is a reimbursable expense. 
  • Other insurance options such as Personal Accident Insurance (PAI), Supplemental Liability and Personal Effects (PEC) coverage is not reimbursable for domestic or international rentals.
  • Insurance questions should be directed to Risk Management Office at the West Lafayette campus by calling (765) 494-7695.
• Traffic fines, court cost, parking violations, etc. are not reimbursable. 
• Expenses subject to documentation requirements.