Business Office for Student Organizations Krach Leadership Center - Room 365

Payment to Individuals

  1. Credit/Debit Card Purchases

    When a credit/debit card is used to purchase items for the organization, the following procedures will be used to reimburse an individual.
    • An itemized receipt, smart phone picture of receipt, e-purchase receipt or paid invoice must be submitted online through COOL.
    • Receipt types: itemized cash register tape; itemized paid invoice; or a detailed web receipt for e-purchases.
    • At restaurants and some commercial vendors it will be necessary to request an itemized receipt prior to placing your order.
    • The credit/debit card signature receipt shows method of payment and is not acceptable documentation to process a reimbursement alone.  The credit/debit card signature receipt may show the tip given, but the detailed receipt or invoice is also required as proof of items purchased for reimbursement. 

  2. Cash Purchases

    If cash purchases are made for the organization, the following procedures will be followed:
    • An itemized receipt, smart phone picture of receipt or invoice must be submitted to BOSO via COOL with the payment request. The receipt must clearly indicate the charges have been paid.