Purdue Resources

Expense Report Naming Standards

  • Format the name of a travel expense report using the following guide and examples below:

    Dept/First initial. Last Name/Destination/Conference Name or Business Reason/First Date of Travel

    • Procurement/P.Pete/Chicago/BigTenConf/042719

    • Procurement/P.Pete/Miami/ManagmentTraining/060619

Day of Departure

  • Airport Parking – Parking information is provided for Indianapolis and Chicago Midway airports

  • Global Flight Tracker – Flight status, airport delays, airline stats, etc.

  • Indianapolis International Airport – Provides information on the Indianapolis International Airport, including the ability to check flight status, security wait times, parking information, passenger pick-up and drop-off and directions

Regulations and Security

Travel Medical Exception Process

Medical exceptions to the one or more travel policies may be requested and require renewal annually. The University employee must identify and get an exception approved prior to travel occurring. Medical exceptions are not retroactive and cannot be applied to travel booked or completed prior to approval.

Approval Process

Department Head should submit the memo with signature to Procurement Services director requesting the exception. The memo should then be sent to the attention of travel administrator in Purdue’s Travel office. The memo should provide:

  • Exception being requested
  • Reason for the exception
  • Verification of need for exception
  • Time period of the exception

If the reason is related to a medical condition, a statement from a physician explaining the special needs requirement and a recommendation must be on file with the University.

  • The physician's statement must be renewed annually to be concurrent with the time period of the exception memo.
  • Make reference in the memo that a physician's statement is on file. DO NOT attach or include the physician’s actual statement or any medical information in the memo.

Travel Tools

  • Currency Converter – Exchange rates, travel expense calculator, etc.

  • Google Translate – Translate text to and from multiple languages

  • World Time Saver – Current time and date of every time zone in the world

  • Google Maps – Obtain driving directions or mileage calculations

  • Concur Mobile Application (PDF) – A mobile app available which syncs to your Concur account and allows you to capture receipts using your smartphone device 

  • TripIt – A travel organizing mobile application that creates a master itinerary for your trip allowing you to access your travel plans, anytime, on any device

Safety Tips

Note: The links provided here are for informational purposes only. Purdue University does not endorse or take any responsibility for content posted within these sites.