Student Reimbursement Guidelines

When reimbursing a student (undergraduate or graduate), the reimbursement mechanism can vary based on the type of expense and whether Purdue or the student benefited. For both tax and financial aid reasons, it is important that student reimbursements are processed correctly. With the help of a decision tool developed in Microsoft Forms (link below) and utilizing a SharePoint workflow, users can ensure the correct reimbursement mechanism is utilized.

Once the decision tool is submitted, the user will receive an email with a summary of the questions and answers as well as instructions for the next steps. Users should use the email as back up when proceeding with the recommended next steps. A detailed outline of the questions included in the survey can be found in the Student Payment Method Decision Tree document linked below.

Note, upon completion of the decision tool, the user will be given the option to save their response. If saved, the completed form can be found in the Microsoft Forms application through Teams or Office 365 and edited if needed.

The email address of the results is from “studentreimbursement@purdue.edu”. Users should not reply to that address with questions. Questions about the results or next steps should be sent to the users business office or local purchasing center. Additional contacts, if needed are shown below.

The Division of Financial Aid maintains a resource document titled “Clarification on covering trips, conferences, expenses for students”. For those needing more detailed information, the document can be found in MyPurdue in the “All Resource Cards” section under the card titled “Scholarship Universe Resources”. Click through the Scholarship Universe Resources Webpage link to find the document in the FAQ section. If you have issues accessing MyPurdue from Chrome, please try accessing it from Microsoft Edge.

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