Signature Delegation Introduction
This information is intended to outline the origins of signature delegation policies and procedures, definitions, roles and responsibilities and resources related to Programmatic Approval delegations, Fiscal Approval delegations and Budget Approval delegations. This information will discuss the parties involved in delegated approvals, how delegations are managed, what reviews should be done and when dual approvals are appropriate.
Most audits or compliance reviews contain a review of authority to approve transactions. Documented delegations are key to this process.
- Who should be delegated authority?
- Managing Fiscal Approval authority and expectations
- How is Fiscal Approval delegation managed?
- Fiscal Approval Levels by Position
- How is Fiscal Approval delegated?
- What should be reviewed?
- Allowability, Allocability, and Reasonableness
- Fiscal Approval Review List
- Pre-Audit
- Assigning Substitute Approvers
- Recruiting
- Who has the role?
- How is the role assigned?
- What should be reviewed?
- Employee Action/Data Change
- Who has the role?
- How is the role assigned?
- How does workflow work?
- What is reviewed?
Programmatic Delegations
Board of Trustees establishes bylaws outlining the duties of the Treasurer (Article IV: Officers)
- Signature Delegation
- Programmatic Delegation
- Fiscal Approval Delegation
- Dual Role – Delegated Signature Authority
- Budget Approver Delegations
- Additional Resources
- Appendix A - Fiscal Approval Assessment Questionnaire
- Appendix B - Document Review Grid
- Signature Delegation Training
- Signature Delegation Handbook (pdf version)
