Office of Undergraduate Research

Fall Expo Guidelines

The 2022 Fall Expo will be a hybrid conference. The Office of Undergraduate Research is committed to providing students with a valuable opportunity to present their research and allow all Purdue faculty, staff, and students to view the presentations with in-person and virtual opportunities.

Information for In-Person Presenters

  • In-person presentations will occur on two dates the week of November 14.
    • Morning Poster Symposium: November 14 from 10-11:30am in the Purdue Memorial Union Ballrooms
    • Afternoon Poster Symposium: November 14 from 1-2:30pm in the Purdue Memorial Union Ballrooms
    • Research Talks: November 16 between 9am and 4pm in Stewart Center 214 - final schedule to be determined in November based on selected presenters' availability
  • You should consider at least business casual for your presentation. We will have photographers at the event.
  • Any Protect Purdue guidelines must be followed for in-person events.

Poster Presentations

  • You should bring your printed poster with you during the poster symposium check-in of your session (morning or afternoon).
  • The poster boards are magnetic and require magnets to be held. These will be provided - do not bring push pins to attach your poster.
  • Poster presentation rubric to self-evaluate your presentation: Poster presentation rubric.
  • Although you are selected to present in-person, we recommend recording a 5-minute virtual component of your poster presentation. Information on how to create and upload a presentation with a voiceover can be found below. Submit using this Qualtrics link by November 10 at noon EST. This is for a few reasons:
    1. If a judge for your presentation is not able to attend due to any reason and needs to watch your presentation virtually.
    2. If you are unable to present that day due to any reason and need to present the work virtually.
    3. If, in the rare instance, large on-campus events are not allowed.
    4. You can submit your virtual presentation to be included in the virtual conference. This unjudged presentation will be available from November 14-21 for more people to view your work beyond those who attend in person.

Research Talks

  • In-person research talks are allotted 15 minutes for their presentation including Q&A.
  • You must submit your PowerPoint presentation (or PDF of slides) to jjsadler@purdue.edu by November 14 at 8am EST. No changes can be accepted after this time.
  • Oral presentation rubric to self-evaluate your presentation: Oral presentation rubric.
  • Although you are selected to present in-person, we recommend recording a 10-minute virtual component of your presentation. Information on how to create and upload a presentation with a voiceover can be found below. Submit using this Qualtrics link by November 10 at noon EST. This is for a few reasons:
    1. If a judge for your presentation is not able to attend due to any reason and needs to watch your presentation virtually.
    2. If you are unable to present that day due to any reason and need to present the work virtually.
    3. If, in the rare instance, large on-campus events are not allowed.
    4. You can submit your virtual presentation to be included in the virtual conference. This unjudged presentation will be available from November 14-21 for more people to view your work beyond those who attend in person.

Information for Virtual Presenters

  • Information for presentations
    • The goal for your final video is to have a 1920x1080 video. For those using screen capture to create the video for submission, the resolution of your screen may not exactly match the 1920x1080 resolution noted above. This is fine, please submit your recording with a resolution that is as good as possible.
    • After recording, review your video recording for audio quality. Listen for background noises, popping sounds, etc. If these are present please try to remove these and re-record your presentation.
    • Recording options
  • Oral presenters/Research Talks
  • Poster presenters
  • Students should submit a YouTube link of their presentation via this Qualtrics link by November 10 at noon EST.
    • For group projects, students should work together to generate the content and the script but to designate one person to conduct the voiceover and mention the group effort.
    • Students must “unlist” the presentation to allow the presentation to be viewable only with the direct link and not searchable, but should turn on comments to allow for asynchronous dialogue.
    • Links to the YouTube presentations will be behind a Purdue login for faculty, staff, and students to view for a week and provide feedback to the presentations using a Qualtrics form as if they would face-to-face and ask questions in the comments section.

Student researchers must confirm with their research mentors if they are able to upload their research presentations in this virtual format. Research mentors will be asked to confirm the presentation may be uploaded. Students will not be included in the list of presentations if the research mentor has not approved the presentation being uploaded in a virtual format. Students will be notified if they are not approved.

Unlisting and placing the links behind a Purdue login are ways to prevent the sharing of presentations to others outside Purdue, but the links could be shared. If a researcher or research mentor is concerned about sharing the work virtually, consider if removing or providing less-specific information could make it appropriate for online dissemination. Following the Conference, students can delete the presentation or make the video private to ensure if a link was shared that it cannot be viewed in the future. Presenters should take down the presentation or make them private at the conclusion of the Conference if the research mentor does not provide approval for keeping it up.

If a student decides to withdraw their submission, they should contact UGresearch@purdue.edu.

If you have questions, please contact UGresearch@purdue.edu.