Radiological & Environmental Management Division of Environmental Health and Public Safety

Shipping Hazardous Materials

The use of hazardous materials is an integral part of research at Purdue University. At times, it is necessary to ship these materials to a colleague, another research facility, back to the manufacturer, or to a field research site. Hazardous materials may include items such as:

  • Laboratory chemicals (including research samples)
  • Dry ice
  • Radioactive materials
  • Compressed gases
  • Biological agents
  • Equipment or instruments that contain hazardous materials
  • Lithium batteries and other rechargeable batteries

When hazardous materials are offered for transport by a commercial carrier like FedEX or UPS, the shipment becomes regulated by the U.S. Department of Transportation (USDOT) and/or international agencies (IATA, ICAO). To comply with shipping regulations, hazardous materials must be properly classified, packaged, documented, and handled by trained employees. Failure to meet these requirements may result in delays, loss of research samples, and potential regulatory fines.

REM can assist by either providing shipment services, or if necessary, training personnel on the proper shipping procedures for regulated hazardous materials. REM does not charge for shipment preparation or training services. However, the researcher is responsible for the cost of proper packaging materials, dry ice (if applicable), and shipping costs.

The Hazardous Material Shipment Request Form is available on REM's Website or from BRWN 2107.


Shipping Procedures*

The following procedures must be followed to ship hazardous materials:

Determine if the material being shipped is hazardous. Contact REM at 494-0121 or hazmatshipping@purdue.edu with any questions.

Fill out a Hazardous Material Shipment Request Form entirely. Shipment will not be able to occur unless all information is present. Email the form to REM using the “Submit by Email” button or email directly to the address at the bottom of the form.

REM will contact you regarding pickup or to obtain more information. The package may be picked up from your location or you may be asked to bring the hazardous materials you wish to ship to BRWN 2107 after contacting REM. Shipments can be picked up or delivered Monday thru Friday, between 8 AM and 4 PM. Most requests received before 12 PM will be shipped on the same day. Requests received after 12 PM will be shipped on the following work day (If received after 12 PM on Friday, the material will not be shipped until the following Monday).

For Shipments containing dry ice:

  • Ensure dry ice shipments are in a Styrofoam™ cooler and inside a cardboard box.
  • Do not tape the cooler shut
  • Dry ice must be provided in the container by the shipper before it is shipment.
  • Please note the amount of dry ice on your Request to Ship Hazardous Material form.

International shipments will require additional "export control" information on the Request to Ship Hazardous Material form. It is best not to ship internationally after Wednesday. To help the international shipping process remains trouble free, please provide the following:

  • Any acceptance documents (e.g. permits, licenses, customs clearance documents) the destination country may require
  • A Pro Forma containing the following information. A template can be found on the shipping and receiving website here.
    • A telephone number for the person receiving the material
    • A precise description of the material
    • Statement of what the material will be used for
    • An estimated value for the shipment, keeping in mind that duties and taxes will be based on this estimated value.

* Please make arrangements well in advance for special request, unusual materials, or large volume shipments. Contact REM at (765) 494-0121 or hazmatshipping@purdue.edu to schedule shipments or ask questions regarding shipping hazardous materials.

 

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Purdue Police
Phone: (765) 494-8221

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Phone: (765) 494-6919

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Carol Shelby, Senior Director

Phone:
(765) 494-7504
Email: 
cshelby@purdue.edu
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