Boiler Insight User Manual

BI Role Name

S4 - BI Lic BI215_000_ENH_CONSUMER (PWL Cognos License)

• Report or query consumer
• Uses managed reports
• Ad-hoc ability limited to parameterized reports
• Technical aptitude needed: low
• Data knowledge needed: low

BI Role Description

Designed for those needing to run 'standard content' i.e. reports and/or dashboards. Parameters built within the reports can be changed to meet differing needs.

COG 101 is a hands-on training to cover basic navigation and to review available reports.

BI Role Name

S4 - BI Lic BI205_000_PROFESSIONAL (PWL Cognos Author Capability)

*You must request the above PWL Cognos License and the PWL Cognos Author Capability role in order to access Cognos with authoring capabilities*

• Report creation, including standard reports
• Technical aptitude needed: moderate-high
• Data knowledge needed: high

BI Role Description

Designed for the advanced user. Positions where one of main responsibilities is reporting.

Includes the following tools: Business Insight, Business Insight Advanced, Authoring

COG 401 hands-on tool training required.

BI Role Name

S4 - BI BI220_000_CONTENT_STD_AUTHOR

BI Role Description

Add reports to the Standard Folder

Used by

Limited to Standard Report folder admins

*This role is optional*

BI Role Name

S4 - BI BI230_000_CONTENT_DEPT_ADMIN

BI Role Description

Able to create and manage folders and reports for department

Used by

Identified by department

*This role is optional*

BI Role Name

S4 - BI Dta BI100_000_HR_DATA_LEVEL_1

BI Role Description

For Purdue Global HR data roles, please see Purdue Global Data Roles.

This role contains 120 + data elements related to Purdue employees.

Used by

Starting point for non-business office staff needing HR data for Purdue employees. This role does not allow HR data access for Purdue Global employees.

*One of the three HR Data Level roles (HR Data Level 1, HR Data Level 2, HR Data Level 3) are REQUIRED for HR access*

BI Role Name

S4 - BI Dta BI105_000_HR_DATA_LEVEL_2C

BI Role Description

For Purdue Global HR data roles, please see Purdue Global Data Roles.

Inherits HR Data Level 1 role along with the following fields:

• Case Verification Number
• Visa Flag
• Age Range in 10 Year Increments
• Age Range in 5 Year Increments
• Highest Degree Information
• PUID
• Retirement Eligible Flag
• Sex
• Employment Contract

Used by

Starting point for business office staff needing HR data for Purdue employees. This role does not allow HR data access for Purdue Global employees.

*One of the three HR Data Level roles (HR Data Level 1, HR Data Level 2, HR Data Level 3) are REQUIRED for HR access*

BI Role Name

S4 - BI Dta BI110_000_HR_DATA_LEVEL_3C

BI Role Description

For Purdue Global HR data roles, please see Purdue Global Data Roles.

Inherits HR Data Level 1 and HR Data Level 2 roles along with the following fields:

• Home Street Address
• EC Home Country
• Age
• Date of Birth
• Date of Death
• OK to Rehire
• Veteran Info
• Country of Birth
• Nationality
• Residence Status
• Visa Date Issue
• Visa Date Expiration
• Visa Type
• Work Authorization Expiration Date

Used by

This role does not allow HR data access for Purdue Global employees. For positions outside the Business Office, Payroll or HR, a business need is required in Comments field

*One of the three HR Data Level roles (HR Data Level 1, HR Data Level 2, HR Data Level 3) are REQUIRED for HR access*

BI Role Name

S4 - BI Dta BI115_000_OIE_DATA_LEVEL_1

BI Role Description

Race/ethnicity and minority data.

Note: Include business need in Comments section.

Also include in the Comments the responses to:

• For what kind of reporting will this data will be used?
• What will be done with the output?

Used by

Business need and data usage info required in Comments field

*OPTIONAL HR Data role*

BI Role Name

S4 - BI Dta BI125_000_OIE_DATA_LEVEL_3

BI Role Description

Disability and veteran data.

Used by

Office of Institutional Equity ONLY

*OPTIONAL HR Data role*

BI Role Name

S4 - BI Dta BI150_000_FI_DATA_LEVEL_1

BI Role Description

General finance level for all users needing FI access

Used by

All with business need for Finance data

*REQUIRED FOR FI data access*

BI Role Name

S4 - BI Dta BI340_EAM_DATA_LEVEL_1

BI Role Description

General enterprise asset management for all users needing capital project, maintenance, and inventory access.

Used by

All with business need for Administrative Operations data

*REQUIRED FOR AO data access*

BI Role Name

S4 - BI Dta BI170_GM_DATA_LEVEL_1

BI Role Description

Provides information on Grants Management data.

Used by

All with a business need for GM AIMS reports

*One of the two GM Data Level roles (GM Data Level 1, GM Data Level 3) are REQUIRED for GM access*

BI Role Name

S4 - BI Dta BI180_GM_DATA_LEVEL_3

BI Role Description

Contains S4- BI Dta BI170_GM_DATA_LEVEL_1 data + COEUS Person level fields:

• Address Line 1
• Address Line 2
• Address Line 3
• Age
• Age by Fiscal Year
• Country of Citizenship
• Degree
• Education Level
• Gender
• Has Visa
• Is Veteran
• Major
• School
• Visa Code
• Visa Renewal Date
• Visa Type
• Year Graduated
• Date of Birth

Used by

Used by Sponsored Program Services only

*One of the two GM Data Level roles (GM Data Level 1, GM Data Level 3) are REQUIRED for GM access*

BI Role Name

S4 - BI Dta BI270_000_STU_DATA_LEVEL1

BI Role Description

Access to student data, both academic and financial, combined with SAP general ledger financial transactions and Human Resources instructional activity information.

Used by

Business need info required in Comments field.

Also include staff member name in Comments field for verification of completed certifications.

Additional certifications required:

• FERPA
• GLBA
• Protecting SSNs
• Data Handling

*One of the two Student Data Level roles (Student Data Level 1, Student Data Level 3) are REQUIRED for Student access*

BI Role Name

S4 - BI Dta BI280_000_STU_DATA_LEVEL3

BI Role Description

Contains S4 – BI Dta BI270_000_STU_DATA_LEVEL1 + data + additional fields:

• Birth Data
• Inst Aid Recipient Ind

*One of the two Student Data Level roles (StudentData Level 1, Student Data Level 3) are REQUIRED for Student access*

BI Role Name

S4 - BI Dta BI265_000_IT_DATA_LEVEL_1

BI Role Description

General level for all users needing Cognos Usage access.

Used by

All with need for usage data

*One of the two Purdue IT data roles (Purdue IT Data Level 1, Purdue IT Data Level 2) are REQUIRED for Purdue IT access*

BI Role Name

S4 - BI Dta BI285_000_IT_DATA_LEVEL_2

BI Role Description

General level for users needing FootPrint Data access.

Used by

Users with a need to access the FootPrints Tableau Dashboard

*One of the two Purdue IT data roles (Purdue IT Data Level 1, Purdue IT Data Level 2) are REQUIRED for Purdue IT access*

BI Role Name

S4-BI Dta-BI101_000_PG_HR_DATA_LEVEL_1

BI Role Description

For Purdue HR data roles, please see HR Data Roles.

This role contains 120 + data elements related to Purdue Global employees.

Used by

Starting point for non-business office staff needing HR data for Purdue Global employees. This role does not allow HR data access for Purdue employees.

*One of the three PG HR Data Level roles (PG HR Data Level 1, PG HR Data Level 2, PG HR Data Level 3) are REQUIRED for PG HR access*

BI Role Name

S4-BI Dta-BI106_000_PG_HR_DATA_LEVEL_2

BI Role Description

For Purdue HR data roles, please see HR Data Roles.

Inherits PG HR Data Level 1 role along with the following fields:

• Case Verification Number
• Visa Flag
• Age Range in 10 Year Increments
• Age Range in 5 Year Increments
• Highest Degree Information
• PUID
• Retirement Eligible Flag
• Sex
• Employment Contract

Used by

Starting point for business office staff needing HR data for Purdue Global employees. This role does not allow HR data access for Purdue employees.

*One of the three PG HR Data Level roles (PG HR Data Level 1, PG HR Data Level 2, PG HR Data Level 3) are REQUIRED for PG HR access*

BI Role Name

S4-BI Dta-BI111_000_PG_HR_DATA_LEVEL_3

BI Role Description

For Purdue HR data roles, please see HR Data Roles.

Inherits PG HR Data Level 1 and PG HR Data Level 2 roles along with the following fields:

• Home Street Address
• EC Home Country
• Age
• Date of Birth
• Date of Death
• OK to Rehire
• Veteran Info
• Country of Birth
• Nationality
• Residence Status
• Visa Date Issue
• Visa Date Expiration
• Visa Type
• Work Authorization Expiration Date

Used by

This role does not allow HR data access for Purdue employees. For positions outside the Business Office, Payroll or HR, a business need is required in Comments field

*One of the three PG HR Data Level roles (PG HR Data Level 1, PG HR Data Level 2, PG HR Data Level 3) are REQUIRED for PG HR access*

BI Role Name

S4-BI Dta-BI116_000_PG_OIE_DATA_LEVEL_1

BI Role Description

For Purdue OIE data roles, please see HR Data Roles.

Race/ethnicity and minority data for Purdue Global Employees.

Note: Include business need in Comments section.

Also include in the Comments the responses to:

• For what kind of reporting will this data will be used?
• What will be done with the output?

Used by

Business need and data usage info required in Comments field

*OPTIONAL PG HR Data role*

BI Role Name

S4 - BI Dta BI125_000_OIE_DATA_LEVEL_3

BI Role Description

For Purdue OIE data roles, please see HR Data Roles.

Disability and veteran data for Purdue Global employees.

Used by

Office of Institutional Equity ONLY

*OPTIONAL PG HR Data role*