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EIN: 35-6002041

DUNS: 072051394

Cage/NCAGE Code: 6D418

Cognizant Federal Agency:

DHHS, Matthew Dito, 214-767-3261

F&A Rate

Mailing Address
155 S Grant Street
West Lafayette, IN 47907-2114

NSF 2018 Proposal & Award Policies & Procedures Guide – Summary of Changes

Holiday Closure Announcement

The Purdue University Board of Trustees designated December 26-28 as a winter recess. Combined with the annual University holidays, the full length of the closure will be from December 24, 2018 - January 1, 2019.

Sponsored Program Services Offices (SPS) are intending to be closed during this period and we ask that you plan ahead for any sponsored program activity that may be affected by the closure. SPS is dedicated to serving the research administration needs of the University community and will be monitoring our office email accounts to ensure we are available to address any emergency needs that may arise. These email addresses are listed below:

Pre-Award – ahamaker@purdue.edu
Contracting – knight79@purdue.edu
Post Award – smcorwin@purdue.edu
Data and Support Services – swillis@purdue.edu

Please notify us immediately if you anticipate any proposal activity, contract deadlines, special billing needs, or other sponsor programs activity that require processing before calendar year end. Please plan accordingly, recognizing that December 21st will be our last day in the office this year.

We wish you all a happy holiday season and we look forward to working with you in 2019.

Welcome to Pre-Award Services

Pre-Award Phased Timeline

Enter Sponsor Deadline


Our mission and structure

Pre-Award supports the University community in proposal development through value-added, high-quality service and professional partnerships with Principal Investigators in order to facilitate world-changing research.

Our proposal specialists work collaboratively with PIs and the Office of Research and Partnerships’ Proposal Development team to prepare grant applications, serving as a dedicated central resource in all matters related to University and sponsor policies for proposal development and submission.

Pre-Award specialists provide the following services in the support of PIs:

  • Review sponsor guidelines, identify key requirements
  • Assist with budget preparation, related documentation and proposal submission forms
  • Prepare required sponsor administrative forms
  • Ensure that all Purdue information included within the proposal is accurate and complete
  • Contact and collaborate with partner institutions to secure all necessary subcontract documentation
  • Assure all regulatory requirements and export control issues are identified
  • Review the final proposal package to ensure all administrative requirements have been met
  • Obtain academic approvals and provide institutional approval for the proposal
  • Complete the final submission package, upload final documents and forms, and submit to the sponsor

Processing Timeline

Our pledge for priority proposal processing

To take full advantage of Pre-Awards services and qualify for priority proposal processing, a PI must follow the timelines listed in the table below.

Processing TimelineDue to Pre-Award
1. Initial notification/initial budget request 3 weeks (15 business days) in advance
2. Final budget, justification, and draft proposal/SOW 1 week (5 business days) in advance
3. Final documents for submission (excl. final SOW) 2 business days (16 hours) in advance
4. Final SOW/project description/research strategy 1 business day (8 hours) in advance
             SOW = Statement of Work

In the cases where proposals are due outside normal business hours (8 a.m. - 5 p.m.), 5 p.m. EST of the day of the deadline should be considered the official submission deadline. If a PI is unable to meet the processing timeline, every effort will be made by Pre-Award to submit a PI’s proposal to the sponsor by the stated deadline. However, Pre-Award may not be able to perform all services listed under our Service-Level Agreement in the shortened timeframe. Proposals processed within the expected timeline will take precedence over those that are outside the expected timeline and will be handled on a first-come first-served basis.

Proposal Submissions

proposal submission 2013-2015

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