Prior Approval

Federal Sponsors expect the grantee institution to anticipate the full extent of its financial requirements when applying for a grant. The applicant should be prepared to justify both benefit to the project and calculation of all costs requested. Approval of a grant budget by the sponsor constitutes prior approval for the expenditure of funds for the specific item included in that budget.

Certain Federal sponsors permit grantee institutions to rebudget between budget categories of the project to meet certain unanticipated requirements in research, training, and program projects, provided that the expenditures are necessary to the successful continuation or completion of the project, that the grant funds are expended in conformity with sponsor policies and the Federal Regulations governing the respective grant with the guidelines set forth below. Such departures must enhance and not impede progress of the project toward its stated objective and be in conformance with the rebudgeting guidelines of this policy statement and the policies and procedures of the grantee institution. They may further be conditioned by restriction imposed by the sponsor as a condition for the individual award.

Definition of Prior Approval:
For purposes of these guidelines "prior approval" is defined as the written permission by an authorized official in advance of an act that would result in the obligation or expenditure of grant funds for certain purposes not included in the approved budget as shown on the award document.

All prior approval requests must be sent to SPS Research Administrators at least 30 days prior to the requested action.

Instructions for Completing Purdue Prior Approval Template - Internal

Prior Approval Template – Internal Request

Instructions for Completing Purdue Prior Approval Template External

Prior Approval Template – External Request

Prior Approval Matrix - Applicable to grants prior to 12/26/2014. Contact your Research Administrators for questions regarding prior approvals for all awards issued on or after 12/26/2014.

SponsorPDF FormatFundLast Updated
AFOSR (Air Force Office Scientific Research) pdf document
41040000
4/2004
ARO (Army Research Office) pdf document
41040000
4/2004
AMRMC (Army Medical Research Material Command) pdf document
41040000
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DE (Department of Education) filler
41110000
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DOE (Department of Energy)
41050000
4/2004
DOI (Department of the Interior) filler
41070000
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DOT (Department of Transportation) filler
41080000
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EPA (Environmental Protection Agency) pdf document
41090000
4/2004
Fellowships

 

8/2012
Foreign Governments filler
44010000
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Industrials filler
43010000
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Internationals filler
41060000
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NASA (National Aeronautics and Space Administration) pdf document
41030000
4/2004
NIH (National Institutes of Health) pdf document
41020000
4/2004
NSA (National Security Agency) filler
41040000
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NSF (National Science Foundation) pdf document
41010000
4/2004
ONR (Office of Naval Research) pdf document
41040000
4/2004
Other Federal Government filler
41120000
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USDA (United States Department of Agriculture) pdf document
41100000
4/2004
State of Indiana (all divisions) filler
42010000
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PRF Grants filler
45010000
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