Exception Process

Anything received after the stated number of days prior to the sponsor deadline¹ or desired submission date² will require completion and approval of an exception form in order to be able to submit.  Any sponsor deadline after 5:00pm should be considered due at 5:00pm.

• Initiation Stage Exception Request Form

• Admin Stage Exception Request Form
  • College of Agriculture
  • College of Education
  • College of Engineering
  • College of Health & Human Sciences
  • College of Liberal Arts
  • College of Pharmacy
  • College of Science
  • College of Veterinary Medicine
  • Purdue Polytechnic Institute
  • Libraries
  • All Other Units

• Science Stage Exception Request Form

Required at each stage. Exceptions should only be requested in extreme circumstances, unanticipated medical or bereavement leaves, or short turn-around time from the initial sponsor notice of funding opportunity. SPS will keep a record of all exceptions requested.

1. All documents must be completed and sent to Pre-Award before requesting an exception for that stage.
2. Complete all fields of the Exception Form
   1. PI fills out the Exception Form and routes to the appropriate individuals.
3. Exceptions should be requested as soon as possible.
4. Exception requests will not be accepted after 4:30pm the day before the sponsor deadline¹ or desired submission date².
5. No exceptions will be made at any stage on the sponsor deadline date.
6. Stage 1 requires approval from the Director of Pre-Award. Stage 2 requires approval from the Associate Dean for Research. Stage 3 requires approval from the Executive Vice President for Research. The Department Head will be copied on all exception requests.

¹ Sponsor submission date is the deadline to the sponsor who will provide funds to Purdue.  If Purdue is a subaward, this is the date the lead institution needs the proposal documents from Purdue (not the prime sponsor’s deadline).

² For submissions without a firm deadline or with a desired deadline prior to the sponsor deadline, the desired submission date should be used when determining proposal deadline stages with SPS Pre-Award.