Welcome to Contracting

Our mission and structure

Contracting is committed to provide timely, accurate, and courteous assistance to our faculty, external sponsors and other University personnel. We assist our customers in executing the required contracts for the administration of externally funded and non-funded sponsored programs at Purdue University during the initial establishment of contracts through to closeout. We provide expertise in interpreting the types of contracts needed, the legal clauses required in contracts and we promote compliance with sponsor and University policies.

Our service-level agreement

Contract Analysts provide services which include but are not limited to:

  • Answer Questions on University contracts and contract negotiation issues
  • Understand Intellectual Property and its impact on Pre-Award Budgets and University Agreements
  • Developing Contract Agreements Including:
    • Grants from federal and state governments
    • Research contracts with industrial sponsors
    • Confidentiality agreements (nondisclosure, proprietary, and confidentiality agreements)
    • Material transfer agreements
    • International collaboration agreements
    • Subcontracts
  • Review and process all contract Amendments and Terminations
  • Answer questions regarding Contract Compliance
  • Work with partnering institutions to secure all necessary contract documentation
  • Collaborate with other university staff as appropriate including:
    • Regulatory and Compliance
    • Export Control
    • Risk Analysis
    • Office of Legal Counsel
    • Treasury Operations
  • Maintain up-to-date records in COEUS negotiation on all agreements initiated, in-process and completed

 Contract Analysts provide oversight and compliance services which include but are not limited to:

  • Assure all regulatory requirements and export control issues are identified and contain appropriate disclosures and approvals
  • Review contract documents for requirements and highlight key issues for faculty and business offices
  • Facilitate the establishment of agreements with Sponsors and work with Post Award regarding the payment of subrecipients

Processing Timeline

Our Pledge for Service Delivery

Process timeline expectation for service delivery is listed in the table below.

TaskTimeframe

Contract Analyst Assigned

Establish within 2 business days of Contracting receiving all required documentation to determine the contract needed. This can vary due to regulatory approvals or other routing delays

Contract Analyst Assigned E-Mail

Principal Investigator will be emailed within 2 business days of Contracting receiving all required documentation the name of the assigned Contract Analyst. This can vary due to regulatory approvals or other routing delays

Emails Inquiries

Respond/acknowledge Emails within 1 to 2 business days

Redline to Sponsor

Within 10 business days of receipt of redline/original agreement from PI or Sponsor

Fully Executed Contract Uploaded to COEUS

Within 1 business day of receiving the fully executed agreement

Fully Executed Contract Uploaded to Perceptive
Content for Awarded Agreements

Within 1 business day of receiving the FE Agreement

Closeout

Provide closeout information to Post Award and Department within 2 business days of request?

Additional Services

Contract Analysts provide Additional Services which include but are not limited to:

  • Review of Agreements to determine if they need to go to Procurement or Office of Legal Counsel

Special Circumstances

Contracts should be consulted as needed on any contracts or binding agreements arising from research related activites. The Contracting Area provides support via sponsor specific teams:

  • The Industrial Team (private sponsors and nonprofit sponsors such as foundations) spscontr@purdue.edu
  • Government/International/Miscellany Team (Federal & State Government Sponsors, Subawards, and miscellaneous agreements) spscontr@purdue.edu
  • Strategic Contracts Group (Industrial and Governmental Agreements that are complex or involve Purdue Strategic Partners) spscontr@purdue.edu
  • Sponsored Programs Administrative Team (Manages spscontr mailbox, Uploads FE agreement in COEUS, Uploads FE agreement in Perceptive Content) spscontr@purdue.edu

Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

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