Welcome to Sponsored Program Services Contracting

Our Mission

Sponsored Program Services Contracting (“SPS Contracting”) is committed to providing timely, accurate, and courteous assistance to our faculty, external sponsors and other University personnel. We assist our customers in executing the required contracts for the administration of sponsored research at Purdue University. We provide expertise in interpreting the types of contracts needed, evaluating the legal clauses required in contracts, and promoting compliance with sponsor and University policies.

Our Service-Level Agreement

The Contract Analysts within SPS Contracting provide the following services:

    • Answer questions on sponsored program related contracts and contract negotiation issues
    • Understand Intellectual Property and its impact on budgets and University agreements
    • Draft, review, and negotiate various agreements including:
      • Grants from federal and state governments
      • Research contracts with industrial sponsors
      • Confidentiality agreements (nondisclosure, proprietary, and confidentiality agreements)
      • Material transfer agreements
      • Subcontracts
      • Consortium agreements
    • Assist with questions regarding contract compliance
    • Collaborate with other University staff and offices as appropriate including:
      • Regulatory
      • Export Control
      • Risk Management
      • Office of Legal Counsel
      • Treasury Operations
      • Office of Technology Commercialization
      • Post Award
      • Pre-Award
    • Maintain up-to-date information in Coeus negotiation records
    • Assure all export control issues are identified and resolved prior to executing an agreement
    • Review all terms and conditions of contract documents and negotiate with other parties as needed to ensure the terms and conditions are within University policies
    • Route certain terms and conditions for additional review at the University to ensure Purdue can comply with the requirements
    • Highlight and review key issues with faculty and business offices
    • Facilitate the establishment of agreements with sponsors
    • Review agreements to determine if they need to be processed by a different University office, such as Procurement or Office of Legal Counsel (additional information on what agreements are handled by the Office of Legal Counsel can be found here: https://www.purdue.edu/business/sps/contractmgmt/Office_of_Legal_Counsel.html)

Processing Timeline

Our Pledge for Service Delivery

Process timeline expectation for service delivery is listed in the table below.  The meeting of these timelines may be impacted by current staffing levels, workload, absences, or the necessity to receive additional information to properly log in an agreement for review.

Task Timeframe

Contract Analyst Assigned

An SPS Contracting representative will be assigned to take the lead on the review and negotiation of the agreement.

Within 2 business days of SPS Contracting receiving all required documentation and information necessary to review the specific type of agreement

Notification of assigned Contract Analyst

Principal Investigator (“PI”) will be notified who is taking the lead for SPS Contracting on the review of the agreement

PI will be emailed within 2 business days of SPS Contracting assigning the negotiation record to a Contract Analyst

Emails, questions and inquiries

SPS Contracting will strive to respond/acknowledge emails within 1 to 2 business days

Initial Contract Review/Redlines to Sponsor

SPS Contracting to complete the drafting of a Purdue-template agreement or review/red-line of a sponsor-provided document

Within 10 business days of assigning the negotiation record to a Contract Analyst, the Contract Analyst will complete the initial review/red-line of the sponsor agreement or drafting of the appropriate Purdue-template document

Fully Executed agreement uploaded to COEUS

When a negotiation is complete, the fully executed document will be uploaded to the Coeus negotiation record and a copy will be provided to the PI and Sponsor

Within 1 business day of SPS Support team receiving the fully executed agreement from Contract Analyst

Fully Executed funded agreements and amendments uploaded to Perceptive Content

When the negotiation is complete for a funded agreement or an amendment to a funded agreement, the fully executed document will be provided to Post Award via Perceptive Content

Within 1 business day of SPS Support team receiving the fully executed funded agreement/amendment from Contract Analyst

Contact

SPS Contracting can be best reached by emailing spscontr@purdue.edu.  Please include all information and documents that may be helpful in assisting SPS Contracting with the review of your inquiry.  In addition, our organization chart can be found here if trying to contact a specific SPS Contracting team (https://www.purdue.edu/business/sps/pdf/SPS%20Contract%20Org%20Chart.pdf).

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