West Lafayette Campus only, for regional campus, please click here

EIN: 35-6002041

DUNS: 072051394


Cage/NCAGE Code: 6D418

Cognizant Federal Agency:

DHHS, Steven Zuraf,


F&A Rate

2550 Northwestern Ave., Suite 1900
West Lafayette, IN 47906

Post Award Services and Support


Our mission and structure

Post Award is committed to provide timely, accurate, and courteous assistance to our faculty, external sponsors and other University personnel. We assist our customers in exercising good fiscal management practices for the administration of externally funded sponsored programs at Purdue University during the lifecycle from establishment to closeout. We provide expertise to interpret guidelines and promote compliance with sponsor and University policies.

Our service-level agreement

Post Award Research Administrators provide services which include but are not limited to:

  • Award establishment, management, and closeout
  • Administrative and financial assistance for faculty, researchers, and business offices
  • Partnership with the business offices on all sponsored project related activities
  • Guidance on sponsor specific guidelines and regulations
  • Guidance on OMB Uniform Guidance 2 CFR Part 200
  • Invoicing sponsors, drawdown letter of credit and follow up on collections of past due invoices
  • Work with partnering institutions to secure all necessary subcontract documentation if the documentation is not collected during the Pre-award process.
  • Collaborate with other university staff as appropriate
  • Prepare and submit financial and property reports and assist with electronic submission of technical reports
  • Review budgets, cost sharing and related documentation

Post Award Research Administrators provide oversight and compliance services which include but are not limited to:

  • Assure all regulatory requirements and export control issues are identified and contain appropriate disclosures and approvals
  • Review award document for requirements and highlight key issues for faculty and business offices
  • Facilitate the establishment of agreements with and the payment of subrecipients
  • Work closely with business office staff to ensure all cost share commitments are met

Processing Timeline

Our Pledge for Service Delivery

Process timeline expectation for service delivery is listed in the table below. The number of days noted for each task are business days.


Task Timeframe (1)

Grant Establishment

  • Grant master data entered
  • Terms & Conditions reviewed
  • Award email sent to Business Office and PI

Completed within 5 -7 business days of receiving the award/contract in Post Award.  Release is dependent on Regulatory/Compliance approval.

Budget Establishment

  • Establish additional accounts per Business Office request
  • Release of budgets

Budgets will be completed within 5 business days of receipt from business office for sponsor only budgets

Subrecipient Establishment

  • All documentation of subcontract is included in the proposal package and a request to create the subcontract is submitted to Contracting
  • Account established
  • Subaward Amendments

Request for subcontract will be forwarded to Contracting within 3 business days of receipt of all subcontract documents.  This assumes that no Research Quality Assurance (RQA) review is required. 

Subrecipient Invoices

  • Invoice will be reviewed for allowability of cost
  • Processed through Subrecipient Calculator workflow to obtain fiscal and PI approvals

The invoice will be processed and workflow to the PI within 5 business days of receipt of the invoice in Post Award.

Invoices should be paid with the approval of the PI within 30 calendar days of receipt of invoice

Notice to Proceed (NTP)

  • Proposal record is complete in Coeus
  • Receipt of NTP form from Business Office if Department Backed

Grant will be established within 5 business days.  Dependent upon Regulatory/Compliance approval.

PriorApproval – Internal and External

  • Equipment/Rebudget/Travel
  • No Cost Extension (NCE)

Submitted to sponsor or approved internally within 3 business days or by sponsor deadline.

Administrative/NCE Amendment

  • All documentation is available
  • Review and sign amendment

Submitted to sponsor for signature or sent to Award Setup team for processing in 2-3 business days.

Process Administrative/NCE Amendments in SAP

  • Update grant in SAP

Completed within 3 business days of receiving fully executed amendment.   Release is dependent upon Regulatory/Compliance approval.

Financial Amendments

  • All documentation is available
  • Review and sign amendment

Submitted to sponsor for signature or sent to Award Setup team for processing in 2-3 business days.

Process Financial Amendments in SAP

  • Update grant in SAP

Completed within 3 business days of receiving fully executed amendment. Release is dependent upon Regulatory/Compliance approval.

Payments received (Lockbox and LOC)

Deposit within 1 business day

Sponsored Program Checks received

Deposit within 5 business days

Generate invoices

  • Create invoices and backup documentation as required by sponsor
  • Review charges for allowability

By the of the current month

Account Management reports

By end of the current month

Sponsor Required Reports

  • Financial
  • Property
  • Patent

By sponsor due dates

NIH Research Performance Progress Report (RPPR)

  • Review of budgetary materials
  • Submission of report in Commons

RPPR should be submitted to Post Award at least 5 business days before it is due for a full Post Award review. All reports that are ready for SRO approval will be submitted by the sponsor due date.


By sponsor due date or 120 days from project end date

Email Inquiries

Respond within 2 business days


Additional Services

  • Meet with business offices and/or faculty to discuss the management of the project at the start or anytime during the life of the project. To set up a meeting contact the Research Administration Manager from the sponsored area related to the project https://www.purdue.edu/business/sps/postaward/sponsors/index.html.
  • Send letter to congratulate all faculty who have received their first award along with an invitation to meet with an SPS Research Manager.
  • Attend kick off meetings with sponsors (if requested) to provide feedback on financial aspects of managing the awards.
  • Provide guidance of allowability and allocability based on our knowledge of the sponsors, OMB Uniform Guidance and University policies.
  • Assist with submission of RPPRs, Technical Reports that need financial data to be included and Invention Reports.
  • Send reminder emails on annual and final technical reports when tied to a payment.
  • Assist with questions that may come up on a proposal, management of an award, and/or the negotiation of the award or account. Post award can assist Pre-Award and Contracting on Request for Proposal terms and Contractual Terms and Conditions as it relates to the OMB Uniform Guidance and Purdue Policy.
  • Provide AIMS training and assistance as needed.
  • Prepare and submit amendments for time extensions and funding increases on Non-Federal awards.
  • Manage internally funded proposals offered through the Provost, Cancer Center and EVPRP.

Special Circumstances

Post Award should be consulted as needed on any administrative or financial action throughout the life of a sponsored project.  The Post Award area provides support via specific task-based teams:

To learn more about our services, visit:

Post Award Services (SPS): www.purdue.edu/business/sps/postaward

Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

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