Procurement Services Auxiliary Services

Special Purchases

There may be situations that occur which require that the competitive bidding process is not utilized. These purchases are referred to as special purchases.

On purchases pf $9,999 or less, the delegate must document the required business justification on the Special Purchases Form (pdf) and retain it in the delegate’s procurement file. A solicitation process or pre-approval by Procurement Services is not required. The delegate may negotiate deliverables, but Procurement Services must approve the terms and conditions before signing the contract.

Purchases of $10,000 and more require Procurement Services pre-approval. Procurement Services has authority to approve or deny waiving the competitive process. The delegate must attach a completed  Special Purchases Form (pdf) to the Request for Purchases $10,000 and Over form and submit the forms to Procurement Services.

If there are issues accessing the Request for Purchases $10,000 and Over form, please follow these instructions to gain access.