Special Purchases

There may be situations that occur which require that the competitive bidding process is not utilized. These purchases are referred to as special purchases.

Purchases Under $10,000

On purchases of $9,999 or less, the delegate must document the required business justification on the Special Purchases Form (pdf) and retain it in the delegate’s procurement file. A solicitation process or pre-approval by Procurement Services is not required. The delegate may negotiate deliverables, but Procurement Services must approve the terms and conditions before signing the contract.

Purchases Over $10,000

Purchases over $10,000 require Procurement Services pre-approval. The Quote Process for Purchase Over $10,000 provides an overview of the workflow for requests over $10,000 sent to Procurement Services. Procurement Services has authority to approve or deny waiving the competitive process.

The delegate must attach a completed  Special Purchases Form (pdf) to the Request for Purchases $10,000 and Over form and submit the forms to Procurement Services.

If there are issues accessing the Request for Purchases $10,000 and Over form, please follow these instructions to gain access.