National Security Agency (NSA) - Prior Approval Guidelines
|Foreign Travel - Whether Specifically Listed in Budget or Not||Sponsor - Grants Officer|
|Domestic Travel - Exceeding Budget by $500 or 25% (Greater Amount)||Sponsor - Grants Officer|
|Equipment||Sponsor - Grants Officer|
|Preaward Cost 90 Days or Less||Sponsor - Grants Officer|
|Extensions of Time w/o Additional Funds||Sponsor - Grants Officer|
|Change in Scope of Objectives||Sponsor - Grants Officer|
|Change in Key Personnel||Sponsor - Grants Officer|
|Land||Sponsor - Grants Officer|
|Consultants||Sponsor - Grants Officer|
|Printing||Sponsor - Grants Officer|
PRIOR APPROVAL AUTHORITIES FOR NATIONAL SECURITY AGENCY (NSA) GRANTS
I. NSA Approval Policy
An agency grant or cooperative agreement for the performance of research or other activities is consummated through an instrument signed by the Agency Grant/Contracting Officer and an authorized representative of the Performing Organization. The instrument will consist of a basic agreement, the proposal and any other technical documents agreed upon by the parties. The Instrument establishes the conditions of the grant or cooperative agreement incorporating the general provisions contained herein and including such other special provisions as may be required.
A. Prior Approval
For purposes of this issuance "prior approval" is defined as the written permission by an authorized official in advance of an act that would result in the obligation or expenditure of grant funds for certain purposes not included in the approved budget as shown on the award document. All prior approval requests must be sent to SPS 30 days prior to the requested action.
An article of nonexpendable tangible personnel property having a useful life of more than two years and an acquisition cost of $5000 or more per unit.
(1) General purpose equipment is equipment which is unusable for other than research, medical, scientific, or technical activities, whether or not special modifications are needed to make it suitable for a particular purpose. Examples are office equipment and furnishings, air conditioning equipment, reproduction and printing equipment, motor vehicles and automatic data processing equipment.
(2) Scientific equipment is equipment which is usable only for research, medical, scientific, or technical activities. Examples include microscopes, microfuges, incubators, and centrifuges.
C. Travel Costs
Expenses for transportation, lodging, subsistence, and related items incurred by project personnel who are in travel status on business incident to the project.
(1) Foreign Travel
Travel outside the United States and its territories and possessions.
(2) Domestic Travel
Travel within the U.S. is domestic travel. the U.S. includes Guam, America Samoa, Puerto Rico, the Virgin Islands, Canal Zone, and the Trust Territory of the Pacific Islands.
III. Prior Approval Process
No prior approval is needed for rebudget - The PI working within the policies of the Performing Organization is considered to be best qualified to determine the most effective use of the agreement funds in accomplishing the proposed project.
A. Prior Approvals Needed From Sponsor
(1) Change in Scope or Objective - Performing Organizations in which scientific or other technical effort is sponsored by grants are encouraged to discontinue or modify unpromising lines of investigation, or to explore interesting leads which may appear during the development of the program. NSA must, however, be consulted prior to any changes that might lead to significant deviations from the objectives or overall program of the original effort. Such changes should be proposed to the Program Manager by the PI in a written communication countersigned by the PI's Authorized Organization Representative. If approved by the CO, the Agreement will be amended to reflect the change.
(2) Change in Key Personnel - the Performing Organization will immediately inform the CO when it appears that the PI will not be able to devote substantially the time proposed or otherwise fulfill the agreed commitment to the project. Written approval of the CO will be required to change the PI or to continue the effort during a period of more than three months without the participation of an approved PI.
(5) Equipment - Purchase of general purpose equipment not itemized in the budget. Purchase of nonexpendable property not in the budget, and purchase of nonexpendable property costing $5,000 or more with a useful life of at least 2 years and not itemized in the approved budget, or which exceeds the allotted amount by 25 percent.
(9) No Cost Extension - Any request for extension of the agreement must be submitted in writing by the Performing Organization to the CO. Mutually agreeable time extensions will be effected by written modification to the agreement. Requests for extensions exceeding six months must be accompanied by a revised cost estimate indicating the planned use of unexpended funds during the extension period.
(11) Any approvals required by OMB Circular A-110
Sponsored Program Services may approve only prior to commitment and/or expenditure of funds. The grantee may ask the Grant Administrative Officer for approval in unusual circumstances.
- Department of Education
- Department of Energy (DOE) Grants: 41050000
- DOI (Department of the Interior) Grants: 41070000
- Department of Transportation (DOT) Grants: 41080000
- Fellowship Grants
- Foreign Governments Grants: 44010000
- International Grants: 41060000
- National Security Agency (NSA) - Prior Approval Guidelines
- Other Federal Government Grants: 41120000
- Explanation of the Prior Approval Process
- Industrials: 43010000
- PRF Grants: 45010000
- State of Indiana (All Divisions): 42010000