Virtual Research Conference Guidelines

Due to COVID-19 event restrictions and the safety of the Purdue research community, the 2021 Fall Undergraduate Research Expo will be a virtual conference. The Office of Undergraduate Research is still committed to providing students with a valuable opportunity to present their research and allow all Purdue faculty, staff, and students to view the presentations.

The deadline for abstracts is November 1, 2021 at 11:59pm EST, and the link to submit abstracts is on the Fall Expo website. The abstract booklet will still be published online.

  • Informational for all presenters
    • The goal for your final video is to have a 1920x1080 video. For those using screen capture to create the video for submission, the resolution of your screen may not exactly match the 1920x1080 resolution noted above. This is fine, please submit your recording with a resolution that is as good as possible.
    • After recording, review your video recording for audio quality. Listen for background noises, popping sounds, etc. If these are present please try to remove these and re-record your presentation.
    • Recording options
  • Oral presenters
  • Poster presenters
  • Students should submit a YouTube link of their presentation by November 11, 2021 at 11:59pm through this Qualtrics form.
    • For group projects, students should work together to generate the content and the script but to designate one person to conduct the voiceover and mention the group effort.
    • Students must “unlist” the presentation to allow the presentation to be viewable only with the direct link and not searchable, but should turn on comments to allow for asynchronous dialogue.
    • Links to the YouTube presentations will be behind a Purdue login for faculty, staff, and students to view for a week and provide feedback to the presentations using a Qualtrics form as if they would face-to-face and ask questions in the comments section.

Student researchers must confirm with their research mentors if they are able to upload their research presentations in this virtual format. Research mentors will be asked to confirm the presentation may be uploaded. Students will not be included in the list of presentations if the research mentor has not approved the presentation being uploaded in a virtual format. Students will be notified if they are not approved.

Unlisting and placing the links behind a Purdue login are ways to prevent the sharing of presentations to others outside Purdue, but the links could be shared. If a researcher or research mentor is concerned about sharing the work virtually, consider if removing or providing less-specific information could make it appropriate for online dissemination. Following the Conference, students can delete the presentation or make the video private to ensure if a link was shared that it cannot be viewed in the future. Presenters should take down the presentation or make them private at the conclusion of the Conference if the research mentor does not provide approval for keeping it up.

If a student decides to withdraw their submission, they should contact UGresearch@purdue.edu.

Thank you for your patience as we work hard to ensure there is still a mechanism to allow student researchers to present their projects in a manner that maintains the safety and health of all participants and our campus community. If you have questions, please contact UGresearch@purdue.edu or call 765-494-6505.

(Updated: September 1, 2021)