Office of Undergraduate Research

Research Conference Guidelines

Due to COVID-19 event restrictions and the safety of the Purdue research community, the 2022 Spring Undergraduate Research Conference is expected to be a hybrid conference. The Office of Undergraduate Research is still committed to providing students with a valuable opportunity to present their research and allow all Purdue faculty, staff, and students to view the presentations.

Information for In-Person Presenters

  • In-person presentations will occur if Protect Purdue guidelines and/or the Planning Committee decisions allow them to take place.
    • Poster Symposium: April 12, 2022 from 9am-4pm in the Purdue Memorial Union Ballrooms
    • Research Talks: April 14, 2022 from 9am-4pm in Stewart Center 214
    • Literature, Linguistics, Languages, and Culture Colloquium: April 14, 2022 from 9am-4pm in STEW 218
  • You should consider at least business casual for your presentation. We will have photographers at the event.
  • All Protect Purdue guidelines must be followed for in-person events.

Poster Presentations

  • You should bring your printed poster with you during the poster symposium check-in of your session (morning or afternoon).
  • The poster boards are magnetic and require magnets to be held. These will be provided - do not bring push pins to attach your poster.
  • Although you are selected to present in-person, we recommend recording a 5-minute virtual component of your poster presentation. Information on how to create and upload a presentation with a voiceover can be found on the Research Conference COVID-19 Response website. Submit using this Qualtrics link by April 6 at 11:59pm EST. This is for a few reasons:
    1. If a judge for your presentation is not able to attend due to any reason and needs to watch your presentation virtually.
    2. If you are unable to present that day due to any reason and need to present the work virtually.
    3. If your presentation is a top performance and is eligible for awards, the virtual presentation will be shared with the unit with the scores of the in-person judges to make the final determination.
    4. If, in the rare instance, large on-campus events are not allowed.
    5. You can submit your virtual presentation to be included in the virtual conference. This unjudged presentation will be available from April 11-18, 2022 for more people to view your work beyond those who attend in person.

Research Talks

  • In-person research talks are allotted 15 minutes for their presentation including Q&A. There will be a 5-minute break between presentations for individuals to move to other talks if they would like.
  • You must submit your PowerPoint presentation to jjsadler@purdue.edu by April 12 at 11:59pm EST.
  • Although you are selected to present in-person, we recommend recording a 10-minute virtual component of your presentation. Information on how to create and upload a presentation with a voiceover can be found on the Research Conference COVID-19 Response website. Submit using this Qualtrics link by April 6 at 11:59pm EST. This is for a few reasons:
    1. If a judge for your presentation is not able to attend due to any reason and needs to watch your presentation virtually.
    2. If you are unable to present that day due to any reason and need to present the work virtually.
    3. If your presentation is a top performance and is eligible for awards, the virtual presentation will be shared with the unit with the scores of the in-person judges to make the final determination.
    4. If, in the rare instance, large on-campus events are not allowed.
    5. You can submit your virtual presentation to be included in the virtual conference. This unjudged presentation will be available from April 11-18, 2022 for more people to view your work beyond those who attend in person.

Information for Virtual Presenters

  • Information for presentations
    • The goal for your final video is to have a 1920x1080 video. For those using screen capture to create the video for submission, the resolution of your screen may not exactly match the 1920x1080 resolution noted above. This is fine, please submit your recording with a resolution that is as good as possible.
    • After recording, review your video recording for audio quality. Listen for background noises, popping sounds, etc. If these are present please try to remove these and re-record your presentation.
    • Recording options
  • Oral presenters/Research Talks
  • Poster presenters
  • Students should submit a YouTube link of their presentation via this Qualtrics link by April 6 at 11:59pm EST.
    • For group projects, students should work together to generate the content and the script but to designate one person to conduct the voiceover and mention the group effort.
    • Students must “unlist” the presentation to allow the presentation to be viewable only with the direct link and not searchable, but should turn on comments to allow for asynchronous dialogue.
    • Links to the YouTube presentations will be behind a Purdue login for faculty, staff, and students to view for a week and provide feedback to the presentations using a Qualtrics form as if they would face-to-face and ask questions in the comments section.

Student researchers must confirm with their research mentors if they are able to upload their research presentations in this virtual format. Research mentors will be asked to confirm the presentation may be uploaded. Students will not be included in the list of presentations if the research mentor has not approved the presentation being uploaded in a virtual format. Students will be notified if they are not approved.

Unlisting and placing the links behind a Purdue login are ways to prevent the sharing of presentations to others outside Purdue, but the links could be shared. If a researcher or research mentor is concerned about sharing the work virtually, consider if removing or providing less-specific information could make it appropriate for online dissemination. Following the Conference, students can delete the presentation or make the video private to ensure if a link was shared that it cannot be viewed in the future. Presenters should take down the presentation or make them private at the conclusion of the Conference if the research mentor does not provide approval for keeping it up.

If a student decides to withdraw their submission, they should contact UGresearch@purdue.edu.

Thank you for your patience as we work hard to ensure there is still a mechanism to allow student researchers to present their projects in a manner that maintains the safety and health of all participants and our campus community. If you have questions, please contact UGresearch@purdue.edu or call 765-494-6505.

(Updated: February 3, 2022)

Abstract Booklet