Services provided for Current and Pending Reports

Disclosure of all current grants on which a Principal Investigator (PI) and senior personnel are working, as well as pending support, is often necessary when an application is submitted or selected to receive an award. To aid in the development of these applications, a current and pending report will be drafted by SPS support staff using the following guidelines.

  • All federal, non-federal, or industry support (domestic and international); any grants in direct support of research and captured within the SPS systems will be included in the report prepared by SPS support staff. Voluntary support or other gifts, fellowships, or training awards will not be included.
  • The total award (or pending award) amount for the entire project will be shown, as well as the number of person-months to be devoted annually to the project, even if they receive no salary support from the project(s).
    • If salary support is not budgeted on the project(s), 0.18 Person-Months (2%) will be entered in the draft report as their effort for AY appointments except for the situations listed in below.
    • EXCEPTIONS: No effort will be shown for travel grants and equipment grants. Construction grants may not require effort, but should be evaluated carefully. These grants will be listed in the draft report with 0.00 as the reported effort.

The draft of the current and pending report will then be sent to the PI or senior personnel for review. The PI or senior personnel should review the report to ensure that it is complete and accurate considering he or she is in the best position to know time commitments and other potential sources of support including those not administered by Purdue University. In reviewing the current and pending report it is important to note the following:

  • The disclosure of current and pending support a Principal Investigator or senior personnel is receiving is a requirement of sponsoring agencies in order to determine time commitments to projects, avoid effort overlap and ensure all forms of research support and relevant affiliations are disclosed.
  • The report should include all current and pending support for ongoing projects and proposals including any activities performed outside of Purdue University or received from any source whether or not it is administered by Purdue University.
  • Most sponsors require that the report include all projects requiring a portion of the PI or senior personnel time, even if they receive no salary support from the project(s). 
  • Sponsored research accounts funded directly by Purdue University are handled outside of SPS. If you hold an award from a Purdue University internal funding source, you will  need to have it added to your report.
  • If you are involved in a Current or Pending project as a Key Person or Senior Personnel, you will need to request this information be added to your report.
  • The amount of time allocated to each of the current and pending projects should not exceed 100% (i.e. 12 person months, 9 academic months/3 summer months) effort combined within a year.
  • Total salary recovery from all NSF awards should not exceed two months unless approval has been obtained from the sponsor or it is adequately justified in the pending proposal.

The SPS Support Staff will work with the PI or senior personnel to verify and/or update the current and pending support form.

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