Pre-Award Roles and Responsibility Matrix
| Role/Task | PI & Co-I |
Dept Head & Center Directors |
Deans | Business Office | SPS Pre-Award Services |
|---|---|---|---|---|---|
| Proposal Preparation | |||||
| Assist Investigators with proposal preparation | x | ||||
| Review sponsor guidelines | x | x | |||
|
Prepare the technical portion of the proposal |
x | ||||
| Prepare PERA budget and ensure proper costing | x | ||||
| Confirm PERA budget matches sponsor budget and justification | x | ||||
| Prepare forms for cost sharing if applicable | x | ||||
| Document unlike circumstances | x | ||||
| Complete PERA SmartForm | x | ||||
| Provide contacts/info re Subcontractors & Collaborators | x | ||||
| Ensure Subcontract statements of work, budget, and budget justification are received and they are approved by the PI | x | x | |||
| Verify PERA record is complete | x | ||||
| *Prepare Current & Pending Reports | x | x | |||
| Approvals/Compliance | |||||
| Initiate Cost Share Approvals | x | ||||
| Ensures all Cost Share Approvals are obtained | x | x | |||
| Approve Proposal & Complete PI/Co-PI certifications | x | ||||
| Provide Institutional Authority on Proposal & Submit Proposals on Behalf of Purdue | x | ||||
| Ensure sponsor guidelines are followed for proposal formatting and submission requirements | x | x | |||
| Ensure proper PI/Co-I certifications are obtained | x | ||||
|
Obtain subcontractor institutional approval |
x | ||||
|
Verify availability of resources such as equipment/facilities |
x | ||||
|
Ensure conflict of interest managed/identified |
x | x | |||
| Certify academic soundness | x | ||||
| Verify project is compatible with PI’s other commitments | x | ||||
| Verify proposal department unit credit is appropriate | x | x | |||
| Approve cost sharing commitments | x | x | |||
| **Review Current & Pending for accuracy | x | x | |||
| Ensure compliance with applicable laws, regulations, University rules, and sponsor guidelines | x | ||||
Please check with your department processes. Some Business Offices complete these steps. Sponsor Guidelines should be reviewed by every business office at the time of award.
*Level of Pre-Award support varies by sponsor. Other/Current and Pending Support
**Pre-Award will only verify accuracy of the proposal being submitted at that time. Other/Current and Pending Support
