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iacuc_access_permissions

Every IACUC Protocol record has its own permissions list, so you can specify who has rights to modify or view it.  IACUC Protocol information is restricted at Purdue; therefore, initially only the person who created the record will be able to edit it.  In addition to the creator, only the Principal Investigator and named Co-PI’s will have the ability to view the record.  Protocol access may be manually given to additional personnel on a record specific basis, however.

IMPORTANT:  Granting access to a person on a protocol will be for that specific record ONLY.  If an Amendment, Annual Continuation, or Triennial Renewal is created on the record, Aggregator and Viewer access does NOT automatically transfer over and will need to be reassigned to those individuals, as needed. 

 

bullet IACUC Protocol Roles:

 iacuc_roles

  • IACUC Protocol Aggregator – Users with this role can view, edit, and create additional submissions
  • IACUC Protocol Approver – DO NOT USE
  • IACUC Protocol Viewer – Users with this role can only view the protocol

bullet Grant Access to a Specific IACUC Protocol

1.  Open the specified protocol record

2.  Go to the Record Tools section, located in the bottom of the Left Navigation

3.  Click the “Access Permissions” link

4.  Click “Add User” in the appropriate role section

iacuc_add_roles

5.  Complete search field to locate the User you wish to add

iacuc_roles_user_search

6.  Enter the name of the person to add using standard Coeus search criteria and click “Search”

note_bulletNOTE:  Best practice for searching by name is to enter the person's LAST NAME with an asterisk (*) before AND after.

7.  Select the appropriate person by clicking on their name in the returned Search Results

note_bulletNOTE:  Only people who have an established  Coeus User Account may be added to specific IACUC protocol records.  If the person you are looking for does not appear in Search Results, please contact coeushelp@purdue.edu for assistance.

8.  User now has the accesses that were assigned

bullet Remove Access to a Specific IACUC Protocol

1.  Open the specified protocol record

2.  Go to the Record Tools section located in the bottom of the Left Navigation

3.  Click the “Access Permissions” link

4.  Find the person whose access you want to remove 

5.  Click “Remove” in the appropriate role section

iacuc_remove_roles

6.   User now has those accesses removed for this protocol record only

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