The Graduate School Advance to a Higher Degree

Deposit Requirements

All thesis-option graduate students at Purdue must deposit the final products of their research with the Purdue University Graduate School Thesis & Dissertation Office. The Thesis & Dissertation Office will help ensure that all pre-requisites for deposit have been fulfilled and that your thesis or dissertation meets the quality standards established by the Graduate Council Standing Committee on Theses and Dissertations.

Students who are working with data that is subject to EAR, ITAR, DFARS Clause 252.204-7012, or other controlled data need to follow a specific process to submith their thesis or dissertation. This process is outlined here. If any students, faculty, or staff have questions, do not hesitate to contact Ashlee Messersmith or Mary Millsaps.

The Deposit Process

[1] Complete Electronic Thesis Acceptance Form [ETAF] and Required Survey(s)
  • The ETAF should be initiated after your final defense and will be available through your Plan of Study portal. You will not be able to make any edits to a submitted ETAF. If your selections need editing, contact us. Please allow AT LEAST 2 business days the ETAF to be signed by all committee members and to receive departmental approval.
  • The Processor of the ETAF will process your form once you’ve completed step 2 of the deposit process and complete the required survey(s).

Click here for a helpful guide to initiate your ETAF.

  • All surveys will become available to complete on the candidate’s Plan of Study portal during the semester in which they register as a candidate for graduation.
    • Master’s candidates need to complete the Graduate School Exit Questionnaire before their defense.
    • Doctoral candidates need to complete the Graduate School Exit Questionnaire and the Survey of Earned Doctorates before their defense.

[2] Submit your ETD to Hammer Research Repository (HammerRR)

  • Once your ETAF has been approved through the ‘Thesis Form Head’, you will receive an email containing a notification that you may proceed with the deposit process. At this point, you will be able to log-in to your Plan of Study portal and find the link to submit your thesis to HammerRR.
  • After you’ve created a profile and have uploaded your ETD, a staff member of the Thesis & Dissertation Office will review your submission for any formatting errors and will contact you regarding necessary changes. This process will continue until you have met a satisfactory formatting condition, after which, you will receive an email regarding the acceptance of your ETD to the Graduate School.
  • You must upload your thesis to HammerRR at least 24 hours in advance of the Deposit Deadline to allow our staff adequate time to review your submission. ETAF 9 must be approved by the 5pm deposit deadline.
[3] Pay the Deposit Fee
  • Master’s Thesis Fee $90.00
  • Ph.D. Dissertation Fee $125.00

West Lafayette Campus
West Lafayette candidates will pay the deposit fee through their myPurdue accounts. The thesis fee will appear in a candidate’s student account 2-3 days after their successful deposit.

Regional Campuses
Calumet and Fort Wayne candidates will pay their fees to their local bursar’s office as part of the clearance process by their regional campus thesis advisor.

IUPUI Campus
IUPUI candidates will receive an emailed bill following their successful deposit.

Formatting Guidelines and Procedures Formatting Guidelines and Deposit Procedures
(Presentation~8MB)

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