Students who are working with data that is subject to EAR, ITAR, DFARS Clause 252.204-7012, or other controlled data need to follow a specific process to submit their thesis or dissertation. This process is outlined at Guidance Document – Controlled Thesis Submission Process.

Your Thesis/Dissertation review MUST be an in-person review with a member of the Thesis Office. Email thesishelp@purdue.edu to schedule.

Your document is NOT to be submitted through the Hammer repository.

Your document is NOT to be run through iThenticate.

If any students, faculty, or staff have questions, do not hesitate to contact Nicole Moody or Pierre LaMere.

1. Complete the Electronic Thesis Acceptance Form (ETAF) and Required Surveys

• The ETAF should be initiated after your final defense and will be available through your Plan of Study portal. You will not be able to make any edits to a submitted ETAF. If your selections need editing, contact us. Please allow AT LEAST 2 business days the ETAF to be signed by all committee members and to receive departmental approval.
• The Processor of the ETAF will process your form once you’ve completed step 2 of the deposit process and complete the required survey(s).

A helpful guide to initiating your ETAF is available here: Student Instructions for Initiating the Thesis Acceptance Form (PDF).

Doctoral candidates need to complete OGSPS Exit Questionnaire and the Survey of Earned Doctorates before their defense.

All surveys will become available to complete on the candidate’s Plan of Study portal during the semester in which they register as a candidate for graduation.

Master’s candidates need to complete OGSPS Exit Questionnaire before their defense.

2. Submit your ETD to Hammer Research Repository (HammerRR)

• Once your ETAF has been approved through the Thesis Form Head, you will receive an email with instructions on how to upload and submit your final deposit to HammerRR. At this point, you will be able to log-in to your Plan of Study portal and find the link to submit your thesis to HammerRR.
• After you’ve created a profile and have uploaded your ETD, a staff member of the Thesis & Dissertation Office will review your submission for any formatting errors and will contact you regarding necessary changes. This process will continue until you have met a satisfactory formatting condition, after which, you will receive an email regarding the acceptance of your ETD to OGSPS.
• You must upload your thesis to HammerRR at least 24 hours in advance of the Deposit Deadline to allow our staff adequate time to review your submission. ETAF 9 must be approved by the 5pm deposit deadline.

3. Pay the Deposit Fee

• Master’s Thesis Fee $90.00
• Ph.D. Dissertation Fee $125.00

Purdue West Lafayette and Indianapolis Campus
West Lafayette candidates will pay the deposit fee through their myPurdue accounts. The thesis fee will appear in a candidate’s student account 5-10 business days after the HammerRR submission is approved.

Purdue Regional Campuses
Calumet and Fort Wayne candidates will pay their fees to their local bursar’s office as part of the clearance process by their regional campus thesis advisor.

IU Indianapolis Campus
IUI candidates will receive an emailed bill following their successful deposit.