document_type_matrix

 

Documenet Narrative Type Module Title* Instructions Required
Internal Aprover Quick Reference INTERNAL_PSF_Quick Reference Use college specified description, i.e. "Eng. Quick Facts" Include the PSF with teh quick reference comments language. Required
Statement of
Work
Narrative Statement of Work This should be the SOW,
project description, etc.
Only one Narrative can be
uploaded.
Draft required prior
to routing; Final
required prior to
pushing to IP
Budget Justification Budget Justification Budget Justification Required prior to
routing
Project Summary, if applicable Project Summary Project Summary Include the project
summary (or other similar
document) if applicable.
Required prior to routing if available
Form 32s[*1], if applicable INTERNAL_Cost_Share XXXX Form 32 Identify each Form 32 by the applicable unit. Each department's Form 32(s) should be uploaded separately. Required if Cost Share is included prior to routing (see exception in the notes below[*1])
Cost Share Spreadsheet, if applicable INTERNAL_Cost_Share Cost Share Spreadsheet For use when a cost share spreadsheet has been created. Required if Cost Share is included from multiple units prior to routing
Budget Spreadsheet, if applicable Other Institutional Attachment Budget Spreadsheet For use when a budget spreadsheet has been created. Optional
Non-Coeus Obtained Approvals, if available INTERNAL_Approvals Approvals Use to include PI, Co-PI, and any other approvals which may have been obtained outside of Coeus. Required either prior or after routing dependant on departmental guidelines
Fellowship Documents, if applicable INTERNAL_Fellowships Fellowship Docs Include all necessary fellowship documents. Required prior to routing if applicable
Proposal Worksheet[*2] INTERNAL_Other Proposal Worksheet Required (see exception in the notes below[*2])
Route Sheet[*3] INTERNAL_Other Completed Route Sheet Included the final completed Route Sheet with all notes from the specialist/reviewers. Required (see exception in the notes below[*3])
RFP/RFA[*4] INTERNAL_RFP Sponsor Request for Proposal Includes the RFP and all corresponding amendments Required (see exception in the notes below[*4])
F&A Waiver Documentation INTERNAL_Other F&A Waiver Include the approved F&A Waiver request if applicable Required prior to routing if applicable
Subcontract Information INTERNAL_Subcontract Sub - XXXXX Include the institutional letter, SOW, and budget/budget justification, F&A/Fringe Agreements, and FFATA form for the subcontract. Required after routing - Each subcontract should be uploaded separately (one attachment per subcontract).
Miscellaneous Other Documents, if applicable INTERNAL_Other Include an identifying description Should include the submission confirmation and any important emails related to the proposal development. As needed
Final Proposal Package

INTERNAL_Submission_

Package

Full Proposal Package Include the final pdf of the full proposal or the Grants.gov package. Required after routing


*This is the description of the document that will appear in CoeusLite.

[*1] Create a placeholder for the Form 32s that will be created by the clerical staff. These include Form 32s for salary cap, unrecovered, and contributed F&A. These will be uploaded after routing.

[*2] For Non-Competing Renewals, upload the Progress Report Form instead of the Proposal Worksheet.

[*3] Create a placeholder for the final completed route sheet. The clerical staff will upload this document.

[*4] A RFP/RFA will not be uploaded in the following situations; (1) there is not one available for the submission; (2) submission is for a Parent NIH grant; or (3) submission is for a NIFA AFRI grant.

 

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