Procurement Services Auxiliary Services

Office Supplies and Equipment

Includes general office and classroom supply such as pens, staples, post it notes, poster board, etc. Office equipment such as Multi-functional printers, copiers, Fax, scanner are also included in addition to the supporting toner products.

Office Supplies

Includes copy paper, pens, pencils, folders, foam board, poster board and such items. Orders can be returned within 30 days. When searching the catalog, look for items with the best value and contract icons to optimize savings.

A browse-only online catalog is available at below link. 

Orders may not be placed from this site.  The Ariba catalog must be used to place your order.  When searching the catalog be sure to look for items with the best value and contract icons to optimize savings. 

The Password is case sensitive. DO NOT CHANGE THE PASSWORD, as it is used university wide.

Password: Browseonly1

Order returns

To return an item or order to Office Depot, follow the instructions below. 

  1. Contact Office Depot Customer Service at 888-263-3423
  2. Provide your original purchase order (PO) number and the item number you are returning
  3. Office Depot will provide a return authorization number
  4. Package the item(s) for return and include the return authorization number on the package
  5. Send the package to Materials Management and Distribution Center (MMDC) on campus for pick up by Office Depot

Employee Discount Program

Office Depot has extended the University’s pricing to all employees through the Employee Purchase Program (EPP). This means that faculty and staff will be able to purchase personal use products and services at the University’s discounted price. The lowest eligible price will be given, and discounts are not stackable. 

Employees also may purchase supplies online. Detailed instructions on establishing an online account and applying the University’s pricing are provided here.

Office Depot

For questions or issues with ordering, delivery, invoicing, out of stock items or pricing, please contact:

Julie Forster, service consultant

Office Equipment

Office equipment includes multifunctional printers, copiers, fax and scanner devices, including supporting toner and ink cartridges.

Each new multifunctional device that is purchased from Cannon IV will automatically have a cost-per-page maintenance program added to the machine. This feature includes costs for labor, parts, maintenance kits and toner. Charges are based on the actual volume or usage of each device and will be invoiced quarterly. As part of this program, toner levels will be monitored by Cannon IV, and toner will be auto-shipped prior to needing to be replaced.

Departments can request a free assessment of existing printing and imaging infrastructure to evaluate the current functionality and usability of all departmental devices. Cannon IV will assess the usage of each device, identify technical and productivity needs of the department based on the existing document workflow and evaluate additional cost saving opportunities.

Departments should have Cannon IV pick up and remove decommissioned printing and imaging devices for free by submitting the “Other” Purdue University property accounting form. A quick reference guide is available for assistance. Once approvals are in place, the customer will provide Cannon IV with confirmation that the device is ready to be recycled. Cannon IV will pick up the machine and securely destroy the hard drive within five business days. A certified document will be provided to the customer stating such.

To request a device, contact with your completed questionnaire to receive a quote for your order. When you are ready to place an order for a device, utilize the quick quote feature in the Cannon IV Ariba catalog and enter the quote number you were provided.

Technicians are available Monday through Friday. To obtain service from Cannon IV, contact

Toner and Ink Cartridges

Cannon IV guarantees the Premier brand toner and is responsible for any device that has a service issue due to the Premier toner. Toner orders placed in Cannon IV’s Ariba catalog before 2pm (ET) should deliver the next day. Standard shipping is included.

High-yield toner should be purchased when available. High-yield toner means you get more pages printed from one cartridge, which provides a lower per page cost to print. High-yield toner can be identified by the suffix at the end of the part number:

  • Extra is identified with the suffix “X”
  • Jumbo is identified with suffix “J”
  • Extra Jumbo is identified with suffix “XJ”

When ordering Hewlett Packard (HP) toner the part #’s identify the toner cartridge yield. Example of HP part # format:

  • CE250A – The “A” identifies standard yield
  • CE250X – The “X” identifies extra yield

Always search using the HP part # minus the last alpha(s) (Example: CE250) to easily find the item(s) you need. Cannon IV’s catalog will provide only the most cost-effective toner

Recycling cartridges: HP includes return labels with its new toners so they can be returned directly for recycling; or empty HP Premier Toner cartridges can be sent to MMDC for recycling.

Cannon IV Contact

Equipment Support and Toner Assistance:
Jeff Jones