Contact
Inquiries should be directed to the following respective departments:
- Vendor Data, vendordata@purdue.edu
- Procurement Services, pshelpdesk@purdue.edu
- Travel, purduetravel@purdue.edu
- Accounting Services, accountingservices@purdue.edu
- Tax Department, tax@purdue.edu
- Accounts Payable, ap@purdue.edu
| Deadline (2026) | Category | Activity/Instruction |
|---|---|---|
| May 22 | Procurement | Departments should review outstanding commitments by using the Outstanding PO/Commitments Report in the BI located under Boiler Insight > Standard Content > Procurement. Choose FM or GM when running the report to view all outstanding POs for your financial unit.Follow Receiving in Ariba QRG (DOCX) for instructions on canceling a PO or reversing a receipt. |
| May 22 | Procurement | Ariba requisitions > $10,000 must be sent to the appropriate procurement sourcing analyst for approval to be charged on current year funds. Contact the sourcing analyst to determine timing of completion. |
| May 22 | Procurement | Ariba New PO Supplier requests must be submitted through Ariba for approval to be charged on current year funds. Instructions are available in a quick reference guide for Ariba New PO Supplier Request (DOCX). |
| May 22 | Travel | To allow payment in FY26 of reimbursement for travel expenses: Complete and accurate Travel Expense Submission Forms, receipts and documentation must be submitted by the traveler. |
| May 29 | Accounting Services | Departments should review outstanding parked documents. Refer to the email sent out by Accounting Services for all parked documents. All parked documents still left in the system from period 1–6 (July-Dec. 2025) were deleted at the end of April. All others will be deleted at the end of June. If your document is deleted, you will be responsible for rekeying it if it is needed after the new fiscal year. |
| June 15 | Accounts Payable | New Vendor Registration (NVR) forms must be completed by the vendor and submitted in PaymentWorks to the Vendor Data Team in Accounts Payable. |
| June 15 | Procurement | Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-US supplier or shipping terms field is blank on any line must be sent to the sourcing analyst for approval to be charged on current year funds. |
| June 12 | Tax | Submit ZV60 for tax review and approval. |
| June 15 | Travel | Travelers must submit their travel expense reports in Concur if completed by Purdue Travel on their behalf. |
| June 15 | Procurement | Ariba requisitions to be charged on current year funds for routing catalog orders (< $10,000) need to be fully approved. |
| June 19 | Approvers (Fiscal) | ZV60 fiscal approvals must be complete. Approvers need to be prepared to review and expedite approvals. Ensure backup is available in the event an approver is unavailable. Carefully review the vendor’s name and remittance address, invoice number, invoice date, baseline date, banking details if applicable, payment method, payment terms and backup documentation. ZV60 that do not require tax review or fiscal approval can continue to keyed through the end of day on June 30. |
| June 23 | Approvers (Fiscal) | Fiscal approval of submitted Purdue Travel expense reports must be complete. |