Competitive Bids

Remaining steps apply to all quotes

1. When possible, solicit quotes from suppliers already established in Ariba, this will allow you to easily create the requisition and purchase order.
2. Remind the supplier Purdue is tax exempt and validate quotes do not include tax
3. Document how the pricing was obtained on the RFQ Summary.
4. Confirm selected supplier is not on the state or federal suspended vendor lists.
   1. If the supplier is on either of the lists, you must award to your second choice. The second choice must also be validated against the suspended vendor listings.
   2. Keep a copy of the search results in your document file.
5. Search for the supplier in Ariba using QRG Searching for a Vendor (login required).
   1. If the supplier cannot be found, utilize the P-Card if the total purchase is less than $4,999.
   2. If the purchase is greater than $4,999 and this is a one-time purchase, utilize the P- Card.
   3. If the purchase is greater than $4,999 and will be a reoccurring purchase, request Ariba new supplier set up.
   4. If the supplier does not accept P-Card, have them provide a direct invoice for payment.
6. Create a non-catalog requisition in Ariba. See QRG Creating Requisitions in Ariba (login required). 
7. Attach supporting RFQ documentation to the requisition.