Receiving Orders
When the good or service ordered has been delivered by the supplier, and the supplier should have a payment released to them, the order must be received within Ariba, the e-Procurement system, by the Receiver. Orders totaling less than $1,000 are automatically received by the system. Follow the QRG for Receiving in Ariba.
Resolving Match Exceptions
If there is a difference between the Invoice and PO in the reconciling process, an exception will be created. Review and correction are required on all the identified exceptions. Reference the QRG Invoice reconciler.
Requisition and Purchase Order Status Code Description
Document Type: Requisition Prefix: PR
| Status | Description |
|---|---|
| Composing | The requisition is still being created and has not been submitted, or the requisition may have failed to create a purchase order, was sent back to composing status, and needs review. |
| Submitted | The requisition has been submitted for approval but has not been fully approved. |
| Approved | The requisition has been fully approved by all approvers. A PO is automatically created in Ariba. |
| Ordering | The PO is currently processing and being sent to the supplier. |
| Ordered | The PO has been sent to the supplier. Once a Requisition is “Ordered,” a Purchase Order (PO) is created. The Purchase Order status can also be monitored from the Orders tab of the Requisition. Listed below are additional statuses that may apply to both a PR and PO. |
| Receiving | The PO has been partially received. |
| Received | The PO has been closed, either partially received and closed, fully received or cancelled. |
| Canceling | The PO is currently being canceled. |
| Canceled | The PO has been canceled and is closed for all further actions. |
Document Type: Purchase Order Prefix: PO
| Status | Description |
|---|---|
| Confirming | The supplier partially confirmed the PO. |
| Confirmed | The supplier fully confirmed the PO. |
| Shipping | The supplier has partially shipped the PO. |
| Shipped | The supplier has fully shipped the PO. |
| Receiving | The PO has been partially received. |
| Received | The PO has been closed, either partially received and closed, fully received or cancelled. |