Card Services
Travel Card
The Purdue University Travel Card (TCard) is available for faculty and staff who travel on official university-related business. The TCard provides an efficient and cost-effective method to procure travel and travel-related services.
The TCard is Purdue’s preferred payment method for university business travel. All purchases made on the card must adhere to the Travel Card Policies and Procedures and the Purdue Travel Regulations.
IMPORTANT
Study Abroad participants should reference the Purchasing Card section for information on a Study Abroad card.
Policy And Use
Cardholder Use Only
- Only the employee whose name is embossed on the card may use the travel card
- No other person is authorized to use the card
Purchases Only
- The use of the card for unauthorized purchases, including personal expenses, may result in disciplinary actions, up to and including termination
- Card is to be used for Purdue University authorized purchases only
- Card is to be used for faculty/staff travel
Application
To apply for a new travel card, complete and submit an electronic application directly to JPMorgan using one of the links below.
Individual Travel Card Application
Application Instructions/QRG – The applicant must include their Business Manager’s name and Purdue email address and should review the Recommended Credit Limits below – reach out to your business office prior to submitting your application if you do not know who this is.
Responsibilities
Credit Limits
The university has identified recommended individual monthly-cycle card limits for the traveler, based on the business need and on the frequency of the travel required. The final limit determination is at the discretion of the approving business office.
| Travel Tier | Establish Amount |
|---|---|
| Tier 1 – Very infrequent (Less than 3x yearly) | Card will be established at $1 and increased based on travel occurring. |
| Tier 2 – Occasional (3–5x yearly) | Card will be established at $1 and increased based on travel occurring. |
| Tier 3 – Infrequent with domestic travel only | $1,000-$5,000 |
| Tier 4 – Moderate with domestic and some foreign travel | $6,000-$10,000 |
| Tier 5 – Road warrior with domestic and foreign travel | Amount varies based on need and calculated based on historical spend history for the individual traveler. |
Compliance
Audits of cardholder accounts will occur to ensure compliance with university policies and procedures. All departments (academic and administrative) are responsible for compliance with university policies, procedures and sponsor guidelines.
Outstanding Card Charges
Card charges that have not been allocated to or submitted on an expense report will escalated by Purdue Travel according to the following schedule:
Travel Card Charges are Unassigned to an Expense Report
When travel card charges post to your Concur, immediately create an expense report by filling out the Header information with the exact or estimated travel dates and assign all associated charges to that report.
Travel Card Charges are Unsubmitted or Transaction Date Reflects
| Number of Days | Action |
|---|---|
| 30+ Days | Travel expense receipts are to be uploaded into Concur and attached to expenses. No contact is made by Purdue Travel at this time, but transactions/reports are monitored for first contact at 60 days. |
| 60+ Days | After travel end when assigned to a expense report OR from the transaction date when unassigned to an expense report |
| 120+ Days | After travel end when assigned to a expense report OR from the transaction date when unassigned to an expense report |
| 180+ Days | After travel end when assigned to a expense report OR from the transaction date when unassigned to an expense report Note: With this contact, a deadline will be set which, if not met, Purdue Travel will submit on the traveler’s behalf. See Reimbursement for more details. |