Event Scheduling

Welcome to the Event Request Scheduling System!

Using this site, you may request events to be scheduled in a classroom, ITaP computer lab or any other campus facility.

  • Requesting an Event to be Scheduled Within a Classroom or ITaP Computer Lab
    • As an alternative to using the Unitime Web Client, you may contact Academic and Classroom Scheduling at 494-5700 to request a classroom. To request a Computer Lab, contact 494-1597.
    • If you need specific software or additional instructor resources in an ITaP Computing Lab, please be sure to inform the scheduler or specify this information in the online Unitime request form's additional information field.
  • Requesting an Event to be Scheduled in a Non-Classroom Space
    • As an alternative to using the Unitime Web Client, you may contact the Space Management office at 494-3900 to request outdoor space, building lobby space, the Armory drill floor, or general purpose conference rooms.
  • Important Information

    • Please note that not all buildings are available for event requests.
    • All event requests for student organizations must be submitted at least one business day prior to the event.
    • A complete Instruction sheet is available describing how to perform most tasks on this site.
    • Go to instructions on a specific topics.
      • Request to Schedule a Classroom for Any Event Page 4.
      • Cancel or Modify a Scheduled Event Page 12.
      • Check Room Availability Page 16.
    • Changes have been made to our e-mail responses. Please read them carefully to check the status of your event.
  • Academic Classroom Scheduling

    Academic classrooms may be requested via UniTime or by calling the Academic Classroom scheduling office at 765-494-5700.

    Classrooms may be scheduled during the following times, effective December 1, 2018:

    Mondays through Fridays:

    • 7:30 a.m. to 10:30 p.m.

    Saturdays:

    • LILY -- 8 a.m. to 8 p.m.
    • All Others -- 7:30 a.m. to 12:30 p.m.

    Sundays:

    • LILY -- 8 a.m. to 8 p.m.
    • All other classrooms are closed

    If no classrooms are available in LILY during the weekend, please contact 765-494-5700.

    Classrooms are closed on federal holidays such as Thanksgiving, Christmas, Labor Day, etc.  If you wish to pay fees for access, fees will be considerably higher than normal.

    WALC is currently restricted and will only be scheduled by Academic and Classroom Scheduling for classes, exams and academic initiative events.  Other events are not being scheduled n WALC at this time.

    If you need a classroom outside these hours, you will need to either:

    • Have building AND classroom access, and agree to clean up the room after your event
    • Have keys and agree to clean up the room after your event
    • Agree to pay fees (typically $50 to $100 per day and per building) for access and clean-up

    PLEASE NOTE:  WHEN YOU RECEIVE AN E-MAIL REGARDING YOUR EVENT, PLEASE READ ALL COMMENTS, INCLUDING APPROVALS.  YOUR TIME MAY BE MODIFIED TO ALLOW ADEQUATE TIME BETWEEN EVENTS.

    If you have any questions about reserving classroom space for your event, please contact 765-494-5700.

  • Room Availability

    Unitime may be used to check Room Availability prior to requesting a location for an event or to view scheduled events within the location. Detailed instructions can be found on Page 16 in the Instruction sheet.

    Technology and Facility Needs for Events

    Most events require some form of support from Classroom Support of Building Services. Additional AV equipment, room setup, and staffing needs should be reviewed in advance of your event to ensure that all elements are in place prior to the day of your event. Contact AV Services at 494-2769 to confirm all Audio Visual needs.

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