Author: Brylinn M Gineris

No-Cost Travel Domestic or international travel conducted on university time but at no cost to the university is considered no-cost travel. If a third party is paying for travel, those expenses are not eligible for reimbursement through Purdue. Although Purdue...

Moving Allowances Moving allowances are not considered as travel expenses. However, they are covered by the Moving Allowance Expense Policy.

Missing/Lost Receipts If a required receipt has been lost, a Certification for Missing Receipt form must be submitted. Failure to provide required documentation within 10 business days from date of request will result in the expense being marked as personal and not reimbursed by...

Personal Vehicle Usage An employee may use their personal car for business travel purposes, and the university will reimburse employees at the prevailing rate per mile. The mileage reimbursement on a privately-owned vehicle compensates the traveler for wear and tear, fuel and insurance coverage....

Meals The university provides a fixed meal allowance to staff while traveling on official business for the University at the rate paid by the U.S. General Services Administration (GSA) Per Diem Rates or the Indiana Department of Administration Travel for travel, depending on funding source.  The...

Lodging Preferred vendors must be utilized when possible.  Negotiated rates are available through Concur, AAA Corporate Travel and the employee discount code webpage.  Employees are expected to reserve standard rooms – upgrades are only allowed when at no additional cost  Conference rates can be utilized with AAA by providing...

International Travel Any employee of Purdue University who is authorized for international travel must follow the appropriate approval, insurance and travel security requirements. International travel is considered travel to, between, or within countries outside the United States and U.S. Territories. This includes Canada...

Insurance Travelers are provided insurance coverage by the university in the following instances: Other Insurance Coverage The purchase of insurance to cover trip interruption, cancellation, baggage or any other travel related insurance is available through the Risk Management website. However,...

Ground Transportation and Parking Taxi, shuttle, ride share, bus, train or other local conveyances, including reasonable tips, are reimbursable travel expenses. Transportation expenses incurred for the following scenarios are allowable: Between places of business at a temporary business location Between...

Employee and Approving Manager Responsibility Travel booking and expense reimbursement must follow the regulations outlined below, and employees are expected to exercise sound judgment when evaluating any expense category not included. Employee/Traveler Responsibilities: Gain any pre-approvals to travel, understanding cost...