Author: Brylinn M Gineris

Drive vs. Fly The allowable mileage reimbursement is a maximum of $550 when the traveler chooses to drive their personal vehicle to a business travel destination where a flight would typically be required.   If multiple people are riding in one vehicle,...

Documentation Employees must submit electronic copies of original receipts in Concur. Failure to submit electronic receipts could result in non-reimbursement of expenses.   Required Receipts:  Regardless of $ amount:  Airfare  Lodging  Vehicle Rental  Registration  Non-travel expenses (conference add-ons, presentation or research materials, etc.)  Travel expenses greater than $75 ...

Cost Comparison Requirements and Guidance Cost Comparisons are required when personal travel is combined with business travel.  The amount of travel expenses reimbursed is the lesser of the cost comparison amount or the actual expense amount.  Without a cost-comparison when personal business...

Cash Advances Cash advances for faculty, staff and graduate student staff are available to reduce incurred, out-of-pocket expenses associated with business travel. Faculty, staff and graduate student staff may request cash advances subject to the limitations defined below. All employees are...

Business Travel with Personal Time Included If travel includes personal expenses, or part of the travel dates include personal time or destinations, travelers must exercise special care not to seek reimbursement for expenses that are or could be construed as...

Business Leaves Extending 22 Days If the travel event requires the employee to be absent from campus for more than 22 consecutive workdays, it is the employee’s responsibility to request approval through SuccessFactors. Contact your business office for assistance with your...

Airfare Preferred vendors must be utilized when possible.  Negotiated rates are available through Concur and AAA Corporate Travel.  Employees are required to fly economy class for flights less than 8 hours.  An exception to purchase a higher class ticket may be requested from Purdue Travel when one of the following conditions is...

ADA Accommodations ADA Accommodations for a disability or other qualifying medical exception require approval through Human Resources and must be attached to any expense reports affected by the accommodation.  These remain ongoing exceptions unless otherwise stated in the approval.  Short-term conditions not eligible through ADA are approved by Purdue Travel...