iLab Process Documentation for Gas Demurrage from Indiana Oxygen
The iLab billing process for gas demurrage from Indiana Oxygen company has been modified as follows:
- Demurrage charges on WBS numbers will be uploaded on iLab by 5th of every month. There will be a 10-day window for departments to approve the charges on iLab and update any missing payment information after which the billing will auto post on iLab.
- Demurrage charges on internal orders will be uploaded through a journal entry by 10th of every month.
- AOBO will work with the departments for updated payment information on charges that have invalid WBSE/IO and could not be uploaded on iLab/JV respectively.
- Any correction to payment information on past iLab charges should be sent to MMADBilling@purdue.edu for processing. AOBO will process the change and confirm within 7 days.
- Any changes to future payment information (Cylinder demurrage account change form) should be docusigned by the department and sent to purdue@indianaoxygen.com with a copy to MMADBilling@purdue.edu. AOBO does not need to be on the approval path for the Docusign.
- Addition of an account to a person/lab for AO iLab billing core should be sent to brmccaul@purdue.edu and trapp5@purdue.edu
- To return a cylinder, please complete the Empty Cylinder Pickup Form.
Key Contacts
| Process | Contact Person | |
|---|---|---|
| Cylinder order | Kelly Pannebaker | kpanneba@purdue.edu |
| Cylinder return | Coty Powell (Indiana Oxygen), Kelly Pannebaker (Purdue) | purdue@indianaoxygen.com kpanneba@purdue.edu |
| iLab correction | Amy Trapp | MMADBilling@purdue.edu |
| Cylinder demurrage account change | Eric Bailey (Indiana Oxygen), Alli Haase (Purdue) | purdue@indianaoxygen.com MMADBilling@purdue.edu |
| AO iLab billing – Account addition | Amy Trapp | MMADBilling@purdue.edu |
| iLab user addition | Department Business Office | |
| iLab invoice approval | Department Business Office | |
| iLab Technical Help | Hugh Gardner | ilabhelp@purdue.edu |