Starting a Project

Physical Facilities works with departments or colleges that have a construction need across all Purdue campuses. Department facility managers should follow the steps below to initiate a construction project.

Campus customers should contact their departmental facility manager to discuss a potential project and its initiation.

Department facility managers who have questions about the process may contact Keith Moore, senior repair and rehabilitation and data program manager, at (765) 494-9501 or kem@purdue.edu


STEP 1: INITIATION

The client initiates a project or study estimate request

Clients should work through their designated departmental initiator and facility manger to initiate project or study estimate requests in the SAP Project Portfolio Manager (PPM) system. All projects require approval from the departmental facility manager and departmental financial director.


STEP 2: STATUS

Clients should check the status of estimate requests

Clients should monitor the status of submitted estimate requests in the SAP PPM system. Automated emails will be generated to the individual identified as the client contact when an estimate is completed.


STEP 3: FUND PROJECT

Clients should provide funding details

After the estimate is complete, the departmental facility manager will change the status of the project to "Client Funded" in the SAP PPM system. Funding information is input by departmental financial officer or director. The status is then changed to "Funding Approved" by the departmental financial director.


STEP 4: REVIEW

Physical Facilities reviews the funded request

  • Projects with costs estimated to be less than $2M
    Approval for projects less than or equal to $750,000 may be granted by the Physical Facilities Chief Operations Officer, projects greater than $750,000 but less than or equal to $1.25M by the Vice President for Administrative Operations and projects greater than $1.25M but less than $2M by the University's Treasurer and Chief Financial Officer.

  • Projects with estimated costs of $2M or more
    Following approval by the Vice President for Administrative Operations and the University's Treasurer and Chief Financial Officer, the project will be advanced for consideration and approval by the President, Board of Trustees, and state entities.

  • Projects may require additional approvals depending on project budget, scope or impact on campus.

Purdue University Physical Facilities, 1801 Newman Road, West Lafayette, IN 47906-4510, (765) 494-8000

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