Procurement Services, business offices continue to prepare for July 1 project deployment

In March, a Purdue Today article set the stage for the necessary data preparations and Procurement pause dates for the July 1 deployment of the General Ledger (Finance) transformation project. Since that time, business offices across the University and members of the Procurement Services department have been collaborating to work through the upcoming pause phase.  

From that collaboration, updates have been made and are available on the Procurement Services How to Buy webpage; updates include a new pause date for catalog orders as well as available resources.

Key dates in regard to the pause date interim processes for purchasing are also outlined below.

Today (May 10)

The interim process for non-catalog orders begins today. The deadline for fiscal approvers to have all requisitions in Ariba approved was Wednesday (May 9).

May 31

Requesters can continue using most Ariba catalogs today (May 10) through May 31. Fiscal approvers should have all catalog requisitions approved in Ariba by 5 p.m. May 31. The interim purchase process for our catalog suppliers will begin June 1. See list of catalog suppliers.

* Orders needing to be placed before July should be ordered in Ariba before the pause period begins.

* Orders that do not need to be placed now should be held until after July when Ariba is available.

* The interim processes require extensive resources and manual effort; therefore, orders should be made only for essential items during the pause period.

Specific information can be found in the recent Transform@Purdue newsletter article.

The Transformation team appreciates areas altering their procurement activities to best align with the pause dates. Procurement and business management can offer guidance during the pause to help navigate purchases in the most appropriate way.

Procurement-related questions should be directed to pshelpdesk@purdue.edu.

More information

* Visit Transform Purdue for more details on the transformation projects.

* Visit General Ledger Redesign Process Improvements to learn more about the finance transformation.

* Visit Transaction Pause Dates / Transition Period to review important pause information.

* Questions can be sent to bpr@purdue.edu.