Transaction Pause Dates / Transition Period

In preparation for deployment of the Transform Purdue projects, there will be changes in our normal operating paradigm to reduce our overall data conversion risk.  Transaction pause dates and schedules were determined by transaction lifecycles and compiled via a collaboration between the Transform Purdue project team and several areas across campus including Human Resources, Procurement and other support departments. Our goal is that operations will not be negatively impacted or impeded, however careful planning and understanding by staff, faculty and researchers is critical to ensure a smooth transition. Business offices are encouraged to work with the Subject Matter Expert (SME) from each department to walk through questions, transaction details and down-time processes.

Key points: 

  • Pause dates indicate the last day a transaction can be performed or approved through our current process and system.
  • SAP functionality will cease Friday, June 29 at 5  p.m., when SAP is down for the upgrade to SAP S/4 Hana.
  • Human Capital Management (HCM) project deploys with an upgrade to SAP SuccessFactors. Go-live date yet to be determined.
  • A single table format containing the financial activity pause / cutover dates  is available to print. 
Click to view process or department specific information.

Thursday, June 28, 2018, is the last day to complete and process a master data form for a new cost/fund center, fund, internal order or WBS element.


Thursday, June 28, 2018, is last day to process accounts payable wires, Automated Clearing House (ACH), Single-Use Account (SUA) invoices for fiscal year 2018. It is also the last day to complete an AP Check Payment Run.

Direct Invoices

Friday, June 1, 2018, is the deadline for invoices to be received in Accounts Payable to ensure posting in FY18.

  • All DIV and ZV60 documents received must be ready to key. “Ready to key” includes:
    • Vendor is set up
    • Tax coding is complete
    • Account string is valid
    • Invoice and appropriate back documentation are included
    • Invoice is due on before July 13, 2018
      • Invoices due after July 13 need to be held and processed after conversion. DO NOT submit ZV60s for them.
Bursar Refunds

Friday, June 22, 2018, is the last day Banner bursar refunds will post to invoices in SAP.

Accounts Payable questions can be forwarded to Judy Ewbank at

Public Section Collection and Disbursements (PSCD)
  • Monday, June 11, 2018, is the last day to request and create Business Partner (BP) master data.
  • Friday, June 15, 2018, (by 3 p.m.) is the last day to manually enter changes to PSCD.
    • Starting at 5 p.m. departments will have ‘view only access.'
  • Monday June 18, 2018, is the final day for an invoice run.
  • Thursday, June 21, 2018 (by 1: p.m.) is the last day to process a refund.
    • It is also the last day to request a business partner cancellation (by 3 p.m.)
  • Thursday, June 14, 2018, by 4 p.m. is the last day for the ILab upload and Departmental upload.
Biller Direct
  • Monday, June 25, 2018, is the last day to utilize the online payment portal.
  • Wednesday, June 27, 2018, at 9 p.m. the Biller Direct Payment Portal closes.

Friday, June 29, 2018, is the last day payroll checks will run.

The Procurement Best Practices PowerPoint offers a look at go-live preparations for the Finance Transformation transition period.

All requisitions must be fully approved by 5 p.m. Wednesday, May 9, 2018. All open requisitions should be approved/denied in Ariba. Purdue will pay vendors and close POs by June 27, 2018.

Due to the high volume of purchase orders it is critical that orders be approved and received in a timely manner.

  • Requests for Purchase (RFP)  >$10,000 submitted to the Central mailbox for competitive bidding by Procurement that need to be processed and paid by June 27, 2018 should be received by Procurement no later than April 18, 2018.
  • RFP >$10,000 received after April 18 will continue to be processed and worked through. However, the procurement agent will provide guidance if any special processes need to be followed.  
  • If a new vendor must be added to complete a purchase, the requisition should be received by Procurement no later than May 2, 2018.
  • Missing suppliers, part numbers or non-U.S. suppliers for non-catalog requisitions (less than $10,000) should also be received by Procurement no later than May 2, 2018.
    • May 2 is also the final day (by 5 p.m.) for all Ariba requisitions to be approved or denied, eliminating any open requisitions within Ariba.
      • Last day to process routine catalog orders <$10,000.
      • Last day purchasing agents can receive Ariba non-catalog requisitions <$10,000 for approval with one of the following circumstances:
        • missing supplier
        • no part numbers
        • non-U.S. supplier
Transition Period Purchasing Processes (May 10 - July 2018)

The following processes can be followed after Ariba is paused on May 9. Areas should review their current procurement needs and complete requisitions by May 9. Please contact the Procurement Helpdesk at to determine the best process. Dependent on the circumstances, one of three options may be offered:

  1. Utilize the PCard to purchase low risk or small dollar orders. Complete the Pcard Temporary Increase Request to increase credit card limits during the transition period.
  2. Use a Direct Voucher (DIV) or ZV60 to purchase low risk items, when the vendor does not accept credit cards. The DIV will be paid after July 1.
  3. All high risk purchases, including long-term projects, capital purchases, vendors requiring Purchase Orders and contracts, should follow the interim PO process

All procurement-related questions can be sent to

The frequently asked questions (FAQs) section provides answers on several procurement-related topics.

When SAP goes down June 29, 2018, at 5 p.m., only emergency work orders should be submitted through Fixit.

Recharge Center – PSCD activity – Pause Date is Thursday June, 14, 2018, by 4 p.m.

  • For recharge centers that bill through PSCD, but do not use iLab.

Recharge Center – iLab External Billings and Corrections

  • External Billing Pause Date - Thursday June, 14, 2018, by 4 p.m.
  • Corrections Pause Date – Thursday June 21, 2018, by 3 p.m.

Recharge Center – iLab Internal Billings

  • Internal Billing – Last day to create billing event is Monday, June 4, 2018 by 5:00pm.

Recharge Center – iLab Internal Corrections

  • Corrections - Thursday, June 14, 2018, by 4 p.m.


Recharge Center questions can be sent to Melissa Martin at

Friday, June 29, 2018, (by 5 p.m.) is the last day to establish a grant.

  • Friday, June 15, 2018, is the last day travelers can submit and fiscal approvers approve expense reports to ensure reimbursements that need to be recorded in FY18.
  • Thursday, June 21, 2018, is the last extract for Concur for FY18.
    • Expense reports that miss the deadline will need to be deleted and re-created because the ‘old’ data will be assigned to them.

When SAP goes down June 29, 2018, at 5 p.m., please do not create/submit travel requests or expense reports through Concur..

Friday, June 22, 2018, is the last day Treasury will receive wire requests. All wire transfers must be approved through DocuSign and in the Office of the Treasury by this date.

Pause Dates
Click on the dropdown to the left of Month to change the view of Pause Dates.

Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

© 2017 Purdue University | An equal access/equal opportunity university | Copyright Complaints | Maintained by Organizational Effectiveness

Trouble with this page? Disability-related accessibility issue? Please contact Office of Communication and Change Management at