Data Governance Committees

PRIMARY RESPONSIBILITIES

• Ensure the ethical and responsible use of Purdue University data.
  • Ensure data does not enter 3rd party AI tools without appropriate legal agreements.
  • Ensure any AI tool going to production follows Purdue’s AI Guiding Principles.
• Provide recommendations on policy changes regarding the use of AI at Purdue.
• Consider potential reputational harm from the implementation of Purdue-facing AI tools.

ONE-YEAR GOALS

• Select members and form a quorum for first meeting. 
• Schedule monthly meetings.
• Develop a review methodology (including a quick form we can use to source information about new AI projects from procurement/business offices).
• Develop a maintained list of all productionalized, Purdue-person-facing AI tools on campus.

PRIMARY RESPONSIBILITIES

• Review and revise data handling policies, standards, and guidelines.
• Coordinate data-related Web Certification processes.
• Collaborate with information owners and as necessary, privacy and security officers, to ensure appropriate data access and sharing authorization and review processes are in place.

ONE-YEAR GOALS

• Reformulate representative committee, including regional campus representatives.
• Review and revise data handling policies, standards and guidelines.
• Coordination of data-related web cert processes in place.
• Data Cookbook work in progress documenting the classification of data fields.

PRIMARY RESPONSIBILITIES

• Document best practices and recommendations for:
  • Creation and updating content
  • Review and evaluation of new software features
  • Review of current quality tracking processes including risk assessment, issue resolution
• Identify market segments / personas (user profiles)
• Determine a common lexicon that describes our data environment. What does it mean to be standard content, official, native reporting, warehoused?
• Represent needs of end users (operational decision-makers, executives)
  • Ensure information is consistently available, accessible to support business needs
  • Create avenues to request assistance, report data issues, access community resources

ONE-YEAR GOALS

• Review public content for compliance with marketing and communication standards.
• Document current content frequently used in each major data area.
• Evaluate current BI tools and create an Executive Summary of Reporting Tools & Training and Best Practices.
• Review and revise best practice document and share new developments.

Primary Responsibilities

• Create a communication framework and templates in conjunction with each data governance committee. Each committee will share updates on standards, processes, procedures successes, goals. 
• Provide change management guidance/expertise to other data governance committees.
• Establish training and communication standards, best practices, and processes.

One-Year Goals

• Write a proposal for establishing communication standards and processes as it pertains to distribution of data training for staff.
• Partner with Data Stewards to communicate and co-ordinate data security and privacy (web certifications) training.
• Create a strategic training framework and roadmap to include a recommendation of prioritized training needs, scope, sequence, and implementation guidelines and required resources.
• Identify and prepare an inventory of content owners and departmental resources required to sustain and support the strategic training framework roadmap.
• Partner with HR’s Organizational Effectiveness team for the integration of completed training content from multiple functional areas into the LMS. Promote additional LMS functionality for training and data literacy. Leverage the LMS for strategic purposes such as succession planning and career planning.