Human Resources Mission, Vision, and Strategic Goals For You

Wage Overpayment

Occasionally, errors in payroll can lead to overpayments being made to the biweekly or monthly wages of employees. Repayment of all wage overpayments will be pursued and repayment is expected in full.  The Comptroller is the authorizing individual to make any final decision should repayment be less than the full amount.  Federal law treats wage overpayments the same as any other wages the employee might have received.   

Identifying an overpayment 

Overpayments can be identified by the employee, their local payroll center or HR-payroll. Once identified, it is important to immediately repay it or follow a repayment plan. 

Verification and Calculations 

The local payroll center and HR-payroll will review all pay-related information triggering the overpayment. HR-payroll can provide a “was paid/should have been paid” worksheet. 

Repayment Plans 

The payroll center and employee will review available options for repayment and determine the best plan. The Overpayment Repayment Agreement Form, acknowledging the employee’s chosen option for repayment, is completed and signed. The Payroll center attaches form to the Overpayment SharePoint site for payroll processing. The payroll center can provide the employee with the Overpayment – Frequently Asked Questions (FAQs) handout when further information is needed.  These important steps are included in the Overpayment Recovery process.

  1. Write a check payable to Purdue University and provide it to your employment or payroll center. They will forward it to HR-Payroll. 
  1. Complete a payroll deduction agreement. An employee agrees to a reduction in future paychecks in order for Purdue to recover the overpayment. 
  1. Receive a bill through URCO. They can create payment plans outside of payroll. They can also process a credit card payment.  

Process repayment plan 

The local payroll center will inform HR-payroll of the agreed repayment plan. HR-payroll will track the repayment plan until completed. They are responsible to account for the repayment and distribute the funds properly.