A meeting of the Physical Facilities Committee of the Board of Trustees convened at 9:59 a.m. on Friday, August 2, 2024, in Room 326 of Stewart Center on the campus of Purdue University in West Lafayette, Indiana.  

Committee members present: Gary Lehman, chair; Sonny Beck; Kevin Boes; and Michael Klipsch. Theresa Carter participated via conference call.  Trustees present were: Michael Berghoff; JoAnn Brouillette; Vanessa Castagna; and Malcolm DeKryger; and Shawn Taylor.

Officers and administrators in attendance were: Mung Chiang, president; Patrick Wolfe, provost and executive vice president for academic affairs and diversity; Chris Ruhl, chief financial officer and treasurer; Eva Nodine, senior vice president, assistant treasurer, and assistant secretary; Steve Schultz, senior vice president and general counsel; Cindy Ream, corporate secretary and senior executive assistant to the Board; and Ron Elsenbaumer, chancellor, Purdue University Fort Wayne.

I. (WL) APPROVAL OF MINUTES

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the minutes of Committee meeting convened on June 7, 2024.

II. APPROVAL OF 2025-2035 TEN-YEAR CAPITAL PLAN*

Jay Wasson, vice president for physical facilities and chief public safety officer requested approval of the Ten-Year Capital Plan and noted it is part of the 2025-2027 legislative request. The state of Indiana requires submission of the Ten-Year Capital Plan every other year and it includes all campuses in the Purdue system. The plan distinguishes anticipated funding sources by project including requests for state support and other funds provided by the university through gifts, departmental funding and strategic reserves. Mr. Wasson shared that executive leadership endorsed the Ten-Year Capital Plan which includes a list of projects and their placement in the near-term, mid-term, or long-term periods and the prioritization of projects in the near-term. 

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval of 2025-2035 Ten-Year Capital Plan.  Supporting materials were filed with the minutes.

III. (WL) APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE MATHEMATICAL SCIENCES BUILDING DATA CENTER RENOVATION*

Jay Wasson, vice president for physical facilities and chief public safety officer provided details for the Mathematical Sciences Building Data Center Renovation. The project will renovate nearly 21,000 GSF on the ground and basement floors of the Mathematical Sciences Building on the West Lafayette Campus and will repurpose and maximize existing floor space. The estimated total project cost is $16,000,000.00 and will be funded through operating fund reserves. Construction will begin in May 2025 with an anticipated completion date of February 2026. 

Mr. Wasson requested approval to plan, finance and award construction contracts for the Mathematical Sciences Building Data Center Renovation on the West Lafayette campus. He noted this project does require full board approval.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval.  Supporting materials were filed with the minutes.

IV. (WL) APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE BIOCHEMISTRY BUILDING OFFICE OF THE STATE CHEMIST LAB RENOVATION*

Next Mr. Wasson provided information for the Biochemistry Building Office of the State Chemist Lab Renovation. The project will renovate nearly 19,000 GSF primarily in the first and second floors of the Biochemistry Building on the West Lafayette Campus. It will modernize and optimize the layout of available research laboratory space in the Biochemistry Building. This project aligns with the College of Agriculture Master Plan. The estimated total project cost is $16,500,000.00 and will be funded through auxiliary funds. Construction will begin in March 2025 with an anticipated completion date of December 2026.

Mr. Wasson requested approval to plan, finance and award construction contracts for the Biochemistry Building Office of the State Chemist Lab Renovation on the West Lafayette campus. He noted this project does require approval from the full Board of Trustees.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval.  Supporting materials were filed with the minutes.

V. (WL) APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE REED ANIMAL DISEASE DIAGNOSTIC LABORATORY EQUIPMENT REPLACEMENT

Mr. Wasson then provided information for the Reed Animal Disease Diagnostic Laboratory Equipment Replacement. The project will replace and repair key process equipment in the Reed Animal Disease and Diagnostic Laboratory on the West Lafayette Campus. The estimated total project cost is $4,000,000.00 and will be funded through capital cash appropriations. Construction will begin in April 2025 with an anticipated completion date of December 2025.

Mr. Wasson requested approval to plan, finance and award construction contracts for the Reed Animal Disease Diagnostic Laboratory Equipment Replacement. 

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve.  Supporting materials were filed with the minutes.

VI. (PNW) APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE FITNESS AND RECREATION CENTER ROOF REPLACEMENT

Next Mr. Wasson provided information for the Fitness and Recreation Center Roof Replacement on the Purdue Northwest Campus. The project will replace an approximately 31,800 square foot area of roof on the Fitness and Recreation Center on the Purdue Northwest Campus in Hammond, Indiana. The estimated total project cost is $2,604,000.00 and will be funded through repair and rehabilitation appropriations. Construction will begin in May 2025 with an anticipated completion date of August 2025.

Mr. Wasson requested approval to plan, finance and award construction contracts for the Fitness and Recreation Center Roof Replacement on the Purdue Northwest Campus.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the request.  Supporting materials were filed with the minutes.

VII. (WL) APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE STEWART CENTER AND PURDUE MEMORIAL UNION COURTYARD IMPROVEMENTS

Mr. Wasson then provided information for the Stewart Center and Purdue Memorial Union Courtyard Improvements. The project will demolish the concrete pavement located in the courtyard between Stewart Center and the Purdue Memorial Union on the West Lafayette campus, install new waterproofing and reconstruct the courtyard using brick pavers. Additionally, this project includes the reconstruction of the east entrance of Stewart Center to meet with ADA standards which will include a ramp with fixed limestone seating.  The estimated total project cost is $3,150,000.00 and will be funded as follows: R&R Appropriations: $3,070,894 and operating funds: $79,106.00 funds. Construction will begin in May 2025 with an anticipated completion date of November 2025.

Mr. Wasson requested approval to plan, finance and award construction contracts for the Stewart Center and Purdue Memorial Union Courtyard Improvements on the West Lafayette campus. 

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the request.  Supporting materials were filed with the minutes.

VIII. (WL) APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE WETHERILL LAB DRAIN AND SUPPLY LINE REPLACEMENT PHASE II

Next Mr. Wasson provided information for the Wetherill Lab Drain and Supply Line Replacement Phase II. The project is the second of a planned four phase lab drain line replacement in Wetherill Laboratory of Chemistry on the West Lafayette Campus. It will replace and separate the potable and laboratory water supply systems. The estimated total project cost is $2,100,000.00 and will be funded through operating funds. Construction will begin in March 2025 with an anticipated completion date of October 2026.

Mr. Wasson requested approval to plan, finance and award construction contracts for the Wetherill Lab Drain and Supply Line Replacement Phase II on the West Lafayette campus. This project can be approved by the Physical Facilities Committee.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the request.  Supporting materials were filed with the minutes.

IX. (WL-IN) APPROVAL TO EXECUTE LEASE FOR A PORTION OF 501 INDIANA AVENUE*

Jessica Robertson, chief operating officer for auxiliary services, requested approval to execute lease for a portion of 501 Indiana Avenue, in Indianapolis, Indiana. The lease is a 5-year lease and will consist of 262 total apartment units with 686 beds in one mixed-use building. The lease will provide additional student housing capacity for the 2026-2031 academic years on the Indianapolis campus. The total lease commitment is 28,085,222.00 with funding from Auxiliary Funds – Housing/Dining. 

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

X. (PFW) APPROVAL TO EXECUTE LEASE FOR A PORTION OF 5100 SAINT JOE ROAD*

Jessica Robertson, chief operating officer for auxiliary services, requested approval to execute lease for a portion of 5100 Saint Joe Road in Fort Wayne, Indiana. The lease will provide additional student housing capacity for five academic years starting in 2026 on the Purdue Fort Wayne campus. The total lease commitment is $18,046,264.00 with funding from Auxiliary Funds – Housing/Dining. 

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

XI. ADJOURNMENT

By consent, the meeting adjourned at 10:27 a.m.