A meeting of the Physical Facilities Committee of the Board of Trustees convened at 10:50 a.m. on Friday, August 4, 2023, in Room 326 of Stewart Center on the campus of Purdue University in West Lafayette, Indiana.  

Committee members present: Gary Lehman, chair; Sonny Beck; Kevin Boes; Theresa Carter; and Michael Klipsch. Trustees present were: Michael Berghoff; JoAnn Brouillette; Vanessa Castagna; and Malcolm DeKryger; and Shawn Taylor

Officers and administrators in attendance were: Mung Chiang, president; Patrick Wolfe, provost and executive vice president for academic affairs and diversity; Chris Ruhl, chief financial officer, and treasurer; Eva Nodine, senior vice president, assistant treasurer, and assistant secretary; Steve Schultz, general counsel; and Cindy Ream, corporate secretary and senior executive assistant to the Board.

I. APPROVAL OF MINUTES

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the minutes of its Executive Session convened on July 31, 2023.

II. (WL) APPROVAL OF AIRPORT LEASE WITH PURDUE AVIATION*

Rob Wynkoop, vice president for auxiliary services provided details for the lease. He shared that the lease is part of the fixed-based operator agreement with Purdue Aviation, a limited liability company, he mentioned this is an extension of lease currently in place. Purdue University will lease Hangars 7 and 8 and the land they occupy at the Purdue University Airport to Purdue Aviation for a total term of 40 years beginning July 1, 2025. The land and building lease support the terms of the fixed-base operator agreement, which requires Purdue Aviation to manage fuel service, aircraft maintenance, aircraft rentals and flight training. Purdue Aviation will pay monthly rent of $18,000.00 for Hangars 7 and 8 to total over $8,600,000 over the course of the 40-year lease term. The lease rates will be adjusted every five years. 

Mr. Wynkoop requested approval to execute the lease with Purdue Aviation. Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

III. (WL) APPROVAL TO SELL PARCEL AT 600 NORTH RUSSELL STREET TO LAMBDA IOTA GRADUATE CORP. d/b/a PHI GAMMA DELTA FRATERNITY*

Rob Wynkoop, vice president for auxiliary services requested permission to sell 0.14 acres of land at 600 North Russell Street to the Phi Gamma Delta Fraternity for $860,000.00. He stated proceeds from the sale would be returned to the university’s reserves in support of future land transactions associated with strategic initiatives. 

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

IV. (WL) APPROVAL TO INCREASE AUTHORIZATION FOR LIFE SCIENCE RANGES PHENOTYPING GREENHOUSE BUILDING*

Jay Wasson, vice president for physical facilities and chief public safety officer requested approval to increase the funding authorization for Life Science Ranges Phenotyping Greenhouse Building.  This project was originally approved by the Board on February 4, 2022. Mr. Wasson noted competitive bids have been received for the project. However, the prevailing market conditions reflect that to ensure successful completion of the project scope the estimated total cost has increased from $20,000,000.00 to $24,500,000.00. He noted operating funds-reserves would be used to cover the increased cost. Construction is expected to begin August 2023 with completion estimated to be April 2025.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

V. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR HILLENBRAND RESIDENCE HALL SOUTH*

Mr. Wasson shared that this project will construct a new, eight-story, 252,525 gross square foot residence hall to include 896 pod-style beds immediately south of the existing Hillenbrand Residence Hall on the West Lafayette campus. The construction of a new residence hall will help address an existing wait list and increased demand for on-campus housing. Estimated total project cost is $149,000,000.00 with $144,000,000.00 being provided by non-fee replaced debt and additional $5,000,000.00 to be sought in gift funds. Construction is anticipated to start in March 2024 with an estimated completion date of June 2026 with occupancy for the 2026 Fall semester. This project is in alignment with the Giant Leaps Housing and Dining Master Plan.

Mr. Wasson requested approval to plan, finance, construct, and award construction contracts for Hillenbrand Residence Hall South. Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

VI. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR NURSING AND PHARMACY EDUCATION BUILDING*

Mr. Wasson provided details for the Nursing and Pharmacy Education Building project. This project will construct a new, approximately 186,000 gross square foot building for the School of Nursing and College of Pharmacy on the West Lafayette campus. The project supports the Purdue Moves 2.0 Transformative Education Initiative and aligns with the 2018 Giant Leaps campus master plan, the College of Health and Human Sciences master plan and the College of Pharmacy master plan. Construction is scheduled to start September 2024 with an estimated completion date of October 2026. 

Mr. Wasson requested approval to plan, finance, construct and award construction contracts for the Nursing and Pharmacy Education Building. Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes. 

VII. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR PURDUE AIRPORT TERMINAL*

Mr. Wasson provided details for the Purdue Airport Terminal project. The project will construct a new, approximately 8,000 gross square foot terminal west of the existing terminal to include restrooms, waiting area, baggage claim, ticketing, and passenger screening. Estimated total project cost is $11,800,000.00 using state funds, gift funds and federal grant funds. Construction is scheduled to start May 2024 with an estimated completion date of May 2025. This project provides space for the services required to bring commercial air service for Greater Lafayette to Purdue Airport.

Mr. Wasson requested approval to plan, finance, construct, and award construction contracts for Purdue Airport Terminal. Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

VIII. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR PURDUE SOUTHEAST AGRICULTURAL CENTER BUILDING

Jay Wasson provided project details. The project will construct a new approximately 7,200 square foot farm building at the Southeast Purdue Agricultural center in Jennings County, Indiana. The new building will house a maintenance shop, office space, restrooms, and a conference room. Construction is scheduled to start April 2024 with an estimated completion date of April 2025. Total cost of the project is estimated to be $3,600,000.00 with the funding sourced by gift and operating funds.

Mr. Wasson requested approval to plan, finance, construct, and award construction contracts for Southeast Purdue Agricultural Center Building. Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the project. Due to the dollar value associated with this project full Board approval is not required. Supporting materials were filed with the minutes.

IX. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE FOLLOWING REPAIR AND REHABILITION PROJECTS

Jay Wasson shared five projects that are part of the repair and rehabilitation program. Due to the dollar value associated with the projects, they require Board action. The projects and their estimated costs are listed below.

Mr. Wasson requested approval to plan, finance, construct, and award construction contracts for. Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve these projects. Due to the dollar value associated with this project full Board approval is not required. Supporting materials were filed with the minutes.

By consent, the meeting adjourned at 10:05 a.m.