Vehicle Reservations

Vehicle rental reservations no longer need to be coordinated with Transportation Services. Travelers need to start making the transition to booking through Enterprise or Concur as Transportation Services will not help coordinate reservations after May 31, 2024.

Travelers who have a Travel Card

Effective immediately, travelers who already have a TCard (or their travel delegates) should use the options in the order listed below to reserve rental vehicles:

1. Book using the direct link on the discount code webpage (Purdue log-in credentials are required) where the discount code will automatically be applied.
2. Call the local Enterprise branch at 765-463-4804, touch the star key to speak to a local Enterprise employee and reference the corporate code on the discount code webpage when making a reservation. Callers who do not touch the star key may be routed to a non-local office that is not familiar with the Purdue rental process.
   • Hertz is another preferred vendor, and reservations may be made through them as an alternative. Visit the link above if a discount code is needed when booking.
3. Follow the quick reference guide to book through Concur where the discount code will automatically apply.

Travelers will need to pick up their reserved rental vehicle at the vendor’s location during established business hours and use their TCard to pay at the counter.

Individuals without a Travel Card

Individuals who are planning future travel and do not already have a TCard should work with their business office to apply for one. Book directly through Enterprise using the first or second option above. New TCard applications will take approximately 10-14 days to process. Since internal billing is not available through Enterprise, choose the “pay at counter” option, then pay with the new TCard in person at Enterprise when picking up the reserved vehicle during their business hours.

As an alternative, a departmental Purchasing Card (PCard) may be used with permission from the business office.

If a rental vehicle is needed within a week’s notice prior to May 31 and a departmental PCard is unavailable, contact Transportation Services at transportation@purdue.edu for assistance.  

Student Employees

Students who need to rent a vehicle for university business should seek a departmental PCard for payment with permission from their business office.

Also, student employees must be designated as an approved driver by Risk Management (complete the RM01D DocuSign form) prior to renting a vehicle for business use, and business offices should ensure that all other Risk Management requirements for students are met before a vehicle is rented.