Student Organization Transportation Requests

Student organizations must have vehicle rentals approved by the Business Office of Student Organizations (BOSO) and the Student Activities Office (SAO) via the Activity Planning Form (APF) on BoilerLink.

To begin the process of renting a vehicle, the organization must complete the APF at least two weeks prior to the requested vehicle pickup date. The APF includes a section about information regarding the vehicle(s) requested and must be completed in full to secure reservations. For information regarding the types of vehicles that may be requested, visit the Vehicle Reservations page or the Specialty Vehicles page.

Two drivers approved by the Office of Risk Management are required for each car or van, but more are recommended for longer trips. The RM01 and USA General or State-specific Release Form, which is provided as part of the APF, must be submitted to BOSO five business days prior to departure for processing. If vans are required, the drivers must be Van Certified. BOSO and SAO can assist with these requirements.

For the purpose of budgeting, please review the rate structure on the Rental Rates page.

Note: Purdue fleet vehicles are equipped with tracking hardware that monitors speed and location of all vehicles. Drivers are expected to abide by all federal, state and local laws and regulations with regards to operating a motor vehicle. Rental vehicles should be operated in a courteous manner that positively represents Purdue University. 

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